Tele2 Privacy Notice for Recruitment
Protecting your privacy is a high priority of Tele2. This Privacy Notice is applicable to all applicants and presumptive candidates and may also be applicable to applicants’ referees and/or next of kin. If you provide Tele2 with information regarding your referees and/or next of kin, you are responsible to forward this information to the relevant persons.
Who is responsible for processing your personal data?
Tele2 Sverige AB, Torshamnsgatan 17, 164 40 Kista, Sweden, (hereinafter “we” “us” or “Tele2”) is the controller of the personal data under applicable data protection law, unless otherwise explicitly stated below.
Why do we process your personal data?
The main reasons for collecting and handling your personal details are to recruit, both internally and externally, suitable candidates and to manage candidate pipeline. Personal data will be used for the below purposes:
- To identify, evaluate and communicate with presumptive and prospective candidates.
- To screen, select and assess candidates for a vacancy.
- To establish and maintain talent acquisition where job alerts may be pushed out.
- To perform background checks on final candidates.
- To fulfill legal obligations with respect to fair and equal treatment and non-discrimination and to establish, exercise and defend against related legal claims.
What types of data do we process?
We will process the personal data being submitted to us either by yourself or by a third party. We will process the following categories when you submit your application to us: contact information such as name, e-mail address, postal address and telephone number, date of birth, employment and education history, skills, certificates, and all other information included in your CV, references, recruitment documentation, such as interview notes and test results.
Tele2 does not request sensitive personal data, for example racial or ethnical origin, political views, religious or philosophical conviction, union membership, health or sexual orientation so please do not submit that information in your application, unless Tele2 or you are compelled to do so by law.
Who has access to your personal data?
Only Tele2 has access to your personal data, including its contracted suppliers and trusted partners carrying out certain tasks on our behalf, such as recruitment agencies, test and/or survey providers. Tele2 may also share personal data with other legal entities within the Tele2 Group and to trade union representatives to the extent necessary to accomplish the intended purpose of processing mentioned above, however, without compromising any of your rights.
What is the legal ground for processing your personal data?
The legal basis for processing your personal data is based on our legitimate interest when you register your application and your personal data in our recruitment system.
Candidate selection process along with contract negotiation is based on fulfilment of contract legal ground (your pre-employment contract).
Candidate screening, administration of talent pools, referral programs, processing of referee data, and job fairs and surveys are based on our legitimate interest.
Fulfilment of legal obligations pertaining to fair and equal treatment and non-discrimination in labour relations (Diskrimineringslagen (2008:567)).
The establishment, exercise or defense of legal claims are based on our legitimate interest.
How long do we keep your data?
Tele2 will store the personal data that you enter in your candidate profile and in job applications for up to 28 months from when your application is submitted, for the reason of analyzing, searching, and matching your CV to other job opportunities, or fulfilling legal obligations and the establishment, exercise or defense of legal claims.
Where do we store your data?
The data that Tele2 collects from you is stored within the European Economic Area (“EEA”) and/or only transferred to and processed in a country outside of the EEA if this is necessary for carrying out certain tasks, achieve certain goals etc. Any cross-border transfer of your personal data will be carried out in compliance with applicable laws. Whenever applicable, for transfers of personal data from a country within the EEA to a country outside of the EEA which has not been qualified for an adequacy decision by the European commission, Tele2 uses Standard Contractual Clauses as well as other permitted safeguard measures to protect your privacy and other rights during and after the cross-border transfer.
What are your rights?
Right to access: You have the right to request information about the personal data we hold on you at any time. We will provide you with your requested information via appropriate means of communication.
Right to portability: Whenever Tele2 process your personal data by automated means based on your consent or based on an agreement, you are entitled to obtain a copy of your data in a structured, commonly used, and machine-readable format transferred to you or to another party. This only includes the personal data you have submitted to us.
Right to rectification: You have the right to request rectification of your personal data if they are incorrect, including the right to have incomplete personal data completed.
Right to erasure: You have the right to request erasure of your personal data processed by Tele2 at any time.
Right to object to processing based on legitimate interest: You have the right to object to processing of your personal data that is based on Tele2’s legitimate interest. Tele2 will stop processing your personal data and immediately erase it, unless we can demonstrate a legitimate reason for the processing which overrides your interest and rights or due to legal claims.
Right to restriction: You have the right to request that Tele2 restricts the process of your personal data under the following circumstances; if you object to a processing operation based Tele2’s legitimate interest, Tele2 shall restrict all processing of such data pending the verification of the legitimate interest; if you have claim that your personal data is incorrect, Tele2 must restrict all processing of such data pending the verification of the accuracy of the personal data; if the processing is unlawful you can oppose the erasure of personal data and instead request the restriction of the use of your personal data instead; if Tele2 no longer needs the personal data but it is required for you to make of defending legal claims.
How can you exercise your rights?
You can send in your request via email to [email protected], please write “Privacy Request Recruitment” in the subject header.
If you consider Tele2 to process your personal data in an incorrect way, you can contact us immediately. First, check whether you can use any of your rights according to above, e.g. such as the right to rectification or erasure. If you have comments about how we handle your personal data and rights, you can contact our Data Protection Officer at [email protected], and we will investigate your complaint.
You also have the right to turn in a complaint to the competent supervisory authority, Integritetsskyddsmyndigheten/Swedish Authority for Privacy Protection by e-mail: [email protected]
Updates to our Privacy Notice
We may need to update our Privacy Notice. You will always find the latest version on our Career Site.
