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Office Administrator (Part time and Contract)
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Media Intelligence




Entry level

Location: San Francisco

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Contact Person
Brinda Ramamurthy

Job Description

Day-to-day management operations of our office, including:

  • Greeting visitors at the front door and managing shipping and receiving.
  • Keeping the office stocked with all required supplies, snacks, coffee, etc.
  • Owning office cleanliness and organization.
  • Developing and maintaining office systems and processes to continuously optimize efficiencies across all departments.
  • Managing direct communications with building management regarding items specific to our suite as well as updates regarding the building and local events.

Be the go-to person for everyday employee needs, including:

  • Assisting in the onboarding process for new hires: ordering ID badges, confirming workstation is properly setup, ordering back checks.
  • Assisting and directing employees to the right person regarding facility matters.
  • Assisting the various local teams with administrative tasks, including:
    • o Monitoring vendor inquiries to ensure invoices are paid on time and to maintain strong vendor relations.
    • o Ordering catered lunches when approved.
    • o Maintaining an adequate inventory of office supplies.
    • o Assisting in setting up office visitors with ID badges.
  • Assisting in planning team outings and socials and will generally have your finger on the pulse of office culture at the same time.
  • Help the organization in Return to office plans, manage office layouts, maintain calendars, assist stakeholders across various locations with office supplies and other return to work deliverables as assigned.
  • Help organizing with local charities during the holiday season and potentially implement new charitable event opportunities for staff.
Skills & Requirements

Who you are:

  • You have a bachelor’s degree and prior experience handling office manager responsibilities and/or customer support, preferably in a tech company.
  • You are highly resourceful and enjoy solving problems and being of service.
  • You are detail oriented and take pride in having strong organizational skills.
  • You are social, have a great sense of humor, and like to have fun; you are accessible but discreet; you are trustworthy and possess strong integrity.
  • You’re tech-savvy.
  • You are entrepreneurial and a hustler and you do whatever it takes to get the job done and enjoy being in the trenches.
  • You are the officer of Fun!

Why you’ll love this job:

  • We’re a nimble and well-established, always growing software company with an international presence in an exciting, growing market space.
  • You will work with smart, entrepreneurial individuals who know how to have fun.
  • You will work in a beautiful environment at our downtown Toronto office. We take our work seriously, but we don't take ourselves too seriously.
  • You'll have the chance to put your stamp on a fast-moving high-growth company and make a difference in the way this newly merged group of Meltwater employees’ work.
About the company

Why Meltwater?

Meltwater has gone from humble beginnings in Oslo, Norway in 2001 to the global leader in media intelligence with 30,000 global clients today. We provide solutions to help modern PR, communication, and marketing professionals better understand their current media landscape, both in the news & social media.

For almost 20 years, Meltwater has maintained a very unique culture based on a foundation and belief in people and the potential they possess, regardless of experience. Our motto? When you have the right people in the right working environment, great things happen. There are 2,000 members of the Meltwater family residing in 55 offices across 25 countries around the world. No matter what office you’re in, you’ll be surrounded by the best colleagues you’ve ever had.

Meltwater employees embody the work-hard, play-hard spirit through our 3 core values- Moro (fun), Enere (number one) and Respect (Respect). These founding principles stem from our Norweigan roots and are why Meltwater has been named a Great Place to Work in several markets across the globe. We have high energy, open concept offices that focus on teamwork and collaboration. We ensure our employees have easy access to management and learn quickly from those around them.

At Meltwater, the average isn’t good enough. Our goal is to build a groundbreaking company supported by a thriving culture in which our people aspire to exceed their personal expectations. We only promote our sales leadership team from within the company, and our goal is to facilitate your long-term professional growth.

Our work is fun, challenging and rewarding, and we’re looking for driven individuals, passionate about learning business by doing it.

Equal Opportunity

Meltwater is firmly committed to affording equal employment opportunities to all candidates and employees alike without regard to race, color, religion, age, national origin, gender, sexual orientation, gender identity or gender expression, marital status disability, veteran status and we treat each individual with respect and dignity.

The “EEO is the Law” poster is available at: http://bit.ly/2KBm9Ei

And “EEO is the Law Supplement” poster is available at: http://bit.ly/2Kmxnxd

On-Line Accessibility Directive: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us here for assistance.

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