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Office Manager London
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Computer/IT Services




Entry level

Application Deadline: Feb. 29, 2020

Location: London

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Hiring Manager
Steve Dashwood

Job Description

The Office Manager provides operational support to the business on a day to day basis across all areas of Vaimo UK’s operations. This role will provide a broad understanding of the systems and process within the business and enable you to to meet and work with all the people in our organisation. Ideally, we are looking for someone who is interested and motivated to move into our project management team as a project coordinator within 1 to 2 years and subsequently towards project management.

Key areas of responsibility include:

  • Be a central contact to people inside and outside the company: employees, customers, visitors and building management
  • Manage day to day operational tasks such as answering incoming calls, mail distribution, maintaining office supplies, control of invoices and submission to finance
  • Greeting and looking after visitors
  • Support to business leadership
  • System and data management, including HR systems and data
  • Engage with third parties to manage contracts and service across a wide range of areas
  • Manage contracts with cleaners and maintenance to ensure the office is optimally maintained
  • Oversee initial onboarding of new employees and ensuring all the relevant tools and systems are available in advance
  • Review and maintain company policies and company documentation
  • Manage work related equipment such as computers and phones
  • Support employees with travel arrangements
  • Getting stuck in and helping out!!
Skills & Requirements
  • A positive attitude and good communication skills
  • Organised and hard-working
  • A good level of both verbal and written English
  • Ability to use your own initiative and work well as part of a team
  • Outstanding problem-solving ability
  • Desire to work in a growing and changing environment
  • Deliver the highest standards of client service
  • Proactive by nature and a desire to get stuck in and help out
  • An interest in developing a career in ecommerce and a desire to progress rapidly
About the company

Founded in 2008, Vaimo is the global leader in delivering award-winning digital storefronts, omni-channel solutions and mobile apps. Our only focus is to accelerate B2B and B2C sales for our brand, retail and manufacturer clients. With 15 global offices across EMEA and APAC and over 300 employees, we provide an international presence that allows us cultivate close, long-term relationships with our clients. With a focus on driving digital innovation our services cover the full-spectrum of your Commerce needs ranging from strategy, design, development, optimisation, cloud services, all the way to wherever your Commerce initiatives reach. We deliver solutions around B2B, B2C, Omni-Channel, PIM, Order Management and Business Intelligence.

Every year, Vaimo wins awards in recognition of our commitment to technical excellence, innovation and satisfaction. Among others, we have received the Gazelle Award (6th consecutive years), listed as Econsultancy’s top 100 digital agencies (2 consecutive years) and Magento has recognised Vaimo's leadership by selecting us as Global Elite Partner in 2017, Commercial Partner of the Year in EMEA in 2017, Omni-channel Partner of the Year in 2016 and EMEA Partner of the Year in 2015.

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