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Office Services Assistant (9 months contract)

  • Application Deadline: July 31, 2019
  • Kuala Lumpur

We are looking for an assistant to help in our Office Services team. This is a 9 months contract job and on a part-time working basis meaning you only work 3 days in a week.

Contract period: 9 months
Working hours: 3 days a week, 10.00am to 5.30pm
Reports to: Office Services Manager

As the Office Services Assistant, you will be the first point of contact for the company manning the reception desk and the jack of many trades for various activities outlined but not limited to the followings:


  1. Reception duty – Attending to visitors, handling phone calls and enquiries and transferring calls / caller information to the correct receiver.
  2. Handling incoming mails and parcels and arranging outgoing courier with our contracted service provider.
  3. Security – Maintaining the office security access system.
  4. Office supplies – Replenishment of various pantry goods, toiletries, office stationeries and other general items for the office.
  5. Office equipment & space– Ensure serviceability of various office equipment and contacting vendors for maintenance or upkeep work. Liaising with the cleaners on any cleaning task required.
  6. Travel arrangement – Make booking for flights, hotels and travel insurance.
  7. Building management – Liaise with the building management for issues related and fire drill training.
  8. Administration –Updating of online worksheets, printing works, filing & compiling of claims.
  9. Coordination – Assist in company meetings or events. Providing assistance to HR department to support onboarding process and Finance department to ensure timely submission of invoices.
  10. Other day-to-day and ad-hoc tasks as delegated by the Manager.

Work with great people

Javier Moreno
Senior Security Consultant
"My passion for security comes from understanding how things work. Once you do, you can control it"
Karolina Malagocka
Senior Service Marketing
"At F-Secure we see the value of each and every person"
Zuzanna Kunik
Junior Data Scientist
"As a data scientist, I love working closely to data. As an extrovert, I love working with people. In my current role I’m doing both. "
Jonas Lundberg
Global Cyber Security Solution Sales
"I feel confident in selling our services that protect our customers. It's extremely stimulating and gives me a sense of purpose"
Kamil Janowski
Full-Stack developer
"With the use of the cloud and cutting edge technologies, F-secure makes programming great again"
Ruediger Trost
Pre-Sales Manager
"After more than 11 years, I still go to the office with a smile, even if it is a Monday morning =)"
Lead Quality Engineer
"I chose F-Secure because it gives you a great variety of experiences that you can benefit from the security perspective. "
Lead Software Engineer
"You don’t feel like working in a big company, people are open and the atmosphere is very good"
"Every day comes with new challenges and surprises so it is impossible to get bored, especially in my team."
Junior Developer
"In my opinion F-Secure is the best place to work in Poland especially because here you have a lot of freedom at work. "
Senior Systems Engineer
"Best part of my current work is to have a real influence on the direction my team and work is going in."
Tinus Green
Information Security Consultant
"The fact that MWR performs research driven security work is the reason I work here."
Sean Nel
Senior Software Engineer
"If you like working on cool, new stuff with lekker people"
Annike Taljaard
Associate Information Security Consultant
"With the supportive company structure, we are encouraged not just to grow, but to grow in the direction that we want."
Jaco Erasmus
Ruby Developer
"In my two years at MWR, It has been amazing to work for an industry-leading company with a very energetic, positive and engaging culture."
Joanna Tórz
Senior Developer, Team Leader
"Nothing beats friendly but professional atmosphere, interesting daily challenges and the culture of growth as an individual and as a Team!"

Skills & Requirements


  • Preferably has 1-2 years experience with office management/ administrative role.
  • Fluent in verbal and written English, proficiency in other language is an advantage.
  • Pleasant and friendly outlook, highly motivated and service-minded.
  • Good communication skills to be able to correspond to a variety of nationalities in the office.
  • Able to multitask whilst being meticulous and attentive to details.

Great Place to Work

  • Over 1,600 amazing colleagues in 25 countries

  • Possibility to protect the world

  • Work with best of class experts who care

  • Relaxed, open and fun working environment

  • 32+ of nationalities

  • Global with the spirit of a small company

About the company

At F-Secure, we are committed to helping people and businesses be free in the digital world, without having to worry about cyber security. Every day, our Fellows face the daunting challenge of outsmarting those that disrupt the digitalized world. A difficult task, we know, but something we all come together to do for our customers. We make the world a safer place.

Our Fellowship of people have a shared interest in being successful together and being open and honest with each other. At F-Secure, we meet each other as equals, but challenge each other’s ideas – we believe this makes us all better and creates a more secure environment for our customers.

As an F-Secure Fellow, you’ll be joining a tight knit network of over 1,600 colleagues, spread over 25 offices around the world. To us, Fellowship means that what we do together is more important what I do. At F-Secure you will be part of our Fellowship. Be who you are – bring your best self.

1988F-Secure established under the name Data Fellows

1992First public hysteria about a computer virus

2002First Antivirus for mobile phones

2009F-Secure's next step into the cloud

2010The trouble with cyber espionage

2016F-Secure aims to become the leading European cyber security company

2003It begins... MWR InfoSecurity is founded.

2006MWR publishes it's first security advisory, an early step in establishing our research-led culture

2006Our first presentation at DEFCON, the first of many successful security conference appearances

2008We officially launch MWR Labs, the home of our leading security research, resources and testing tools

2008HackFu, our unique themed cyber security experience kicks off, becoming an annual fixture.

2010MWR secures its first of multiple pwn2own wins, this time finding a major vulnerability in Apple’s Safari browser

2015Launch of Countercept, a managed attack detection service leveraging the years of cyber security expertise within MWR.

2018MWR InfoSecurity joins the F-Secure family which leads to a presence in a total of 5 continents

Sabrina Louis | Hiring Manager

I'm interested

Kuala Lumpur
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