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Contract Administrative Assistant/Receptionist
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Media Intelligence




Mid level

Applications are considered on a rolling basis

Location: San Francisco

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Hiring Manager
Anya Grinberg

Job Description

Contract Administrative Assistant/Receptionist

We are looking for a contract receptionist/administrative assistant to manage our front desk and perform a variety of administrative and clerical tasks in our San Francisco HQ located in the Financial District.

We are looking for someone to fulfill this role ASAP. This position entails answering and directing calls, signing for deliveries, basic data entry, calendar management, returning email enquiries, and some other basic office management tasks.


- Be the first point of contact for our company

- Assist with general office duties and others as requested by other departments

- Welcome and greet employees, guests, clients, and vendors

- Answer, screen, and forward incoming phone calls and emails

- Schedule meetings and other basic calendar management

- Ensure reception area is presentable and tidy

- Receive and sort mail

Skills & Requirements


- Previous experience working in an administrative or similar role

- Tech-savvy; proficiency in MS Office Suite

- Professional and positive appearance and attitude

- Resourceful and proactive

- Highly organized

- High school diploma or equivalent

About the company

About Meltwater

Founded in Oslo in 2001 before moving our headquarters to San Francisco in 2006, Meltwater is the global leader in media intelligence, with over 2,000 employees globally and 30,000 corporate clients. Our innovative products help businesses extract insights from billions of online conversations and articles – we call it Outside Insight.

Unique Culture

For over fifteen years, Meltwater has maintained a very unique culture, based on a foundation and belief in people and the potential they possess, regardless of experience. Like many entrepreneurially focused companies, Meltwater employees embody the work-hard, play-hard spirit. Whether you meet an employee from San Diego or Hong Kong, you will likely discover many similarities in terms of their achievements, focus and superior communication skills.

Our office spaces are collaborative, open working environments in which teamwork, learning, and fun are the day-to-day norms. Each office consists of a number of small teams, ensuring that all of our employees have easy and frequent exposure to their managers and can quickly learn from those around them.

Equal Opportunity

Meltwater is firmly committed to affording equal employment opportunities to all candidates and employees alike without regard to race, color, religion, age, national origin, gender, sexual orientation, gender identity or gender expression, marital status disability, veteran status and we treat each individual with respect and dignity.

The “EEO is the Law” poster is available at: http://bit.ly/2KBm9Ei

And “EEO is the Law Supplement” poster is available at: http://bit.ly/2Kmxnxd

On-Line Accessibility Directive: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us here for assistance.

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