Publicity Assistant, Adult Trade

Job Description

Reporting to: Publicity Director

Location: 5th Floor, HYLO, 105 Bunhill Row, London, EC1Y 8LZ

Working pattern: Hybrid - minimum of two days per week in the office; up to three days per week working from home

Department: Publicity

Salary: £28,860 per annum

General Summary

Bonnier Books UK is looking for an enthusiastic and diligent assistant to join the publicity department, supporting the adult PR team. This is an exciting opportunity for someone serious about getting their start in publicity and hoping to work across a broad range of titles and genres.

In this role, being an enthusiastic self-starter is key. You will be responsible for a lot of rolling admin and logistics to support the team. You will be well supported by your line manager and other colleagues, but attention to detail, excellent communication and problem-solving are essential.

A team player who is excited to try lots of new things will be best suited to this role. As well as rolling tasks, each day will play out differently and could include completing last-minute mailings, prepping materials for meetings and attending events with authors.

With lots going on at any given time, good time management and prioritisation is vital. Building great relationships with team members, knowing how to set yourself deadlines and when to push back is important.

A passion for books, media and digital spheres is crucial. The role offers progression to exciting campaign work as workload allows and offers excellent collaborative opportunities with a range of award-winning and experienced publicists.

A friendly and creative department, we are a supportive, successful team. There are lots of great publicists to learn from and exciting opportunities to be seized by the right candidate. There are also many other ways to impact the business, company culture and accommodate personal interests. These include charitable and social initiatives, mentoring, Inclusion and Representation and Mental Health Networks.

Key responsibilities

• Helps manage the team’s day-to-day admin tasks including invoices, budget sheets, calendars and more

• Manages general enquiries to the department as the team’s first point of call, via phone and email, so that all communication is efficient and given in a timely manner

• Collating group pitches to journalists and festival/event programmers

• Supports the team and authors with logistics including travel arrangements and materials for meetings and presentations

• Helps to organise and attends events, launches and festivals

• Logs and circulates press coverage and PR reports

• Regularly updates media and events contacts

• Supporting on publicity campaigns as required (pitching, press releases, booking travel etc).

• Manages award and media submissions where necessary

• Minuting team meetings and circulating notes

• Collaborates with the teams on digital and social media initiatives

• Manages and maintains external databases and tools, such as Roxhill

• Further collaborative and solo campaign work as the role develops

What does success in this role look like?

The successful applicant consistently demonstrates:

• Excellent organisational and time management skills
• Attention to detail
• Ability to take initiative and prioritise workload
• Ability to deliver on tasks to deadline
• Excellent communication skills – in writing and in person
• Actively anticipating issues coming around the corner
• Work with various stakeholders and to different deadlines
• Great copy writing in pitches and press releases
• Strong relationships with team, as well as other colleagues, authors and key stakeholders

Qualifications and Experience

• This is an entry level role
• A real passion for books and how we reach readers
• Genuine interest in starting a career in Publicity
• Understanding/interest in the media and digital book communities
• Being proactive and resourceful
• Provide examples of prioritising, time management and attention to detail
• Team player who enjoys building and fostering relationships
• Desirable: previous office-based work or work-experience

Company Benefits

• Private health insurance
• Holiday purchase scheme
• Contributory pension scheme
• 28 days holiday plus bank holidays
• Lively social committee hosting regular events
• Group Life cover - including 24-hour GP service
• Company-funded gym membership for all trade staff
• Comprehensive staff training and mentorship programmes
• Flexible working and flexible hours from day one of employment
• Additional holiday allowance accrued for long service – and a full bonus week of holiday to celebrate your 10th year at BBUK
• Enhanced family leave - with equal six months’ paid leave for all new parents
• Employee assistance programme available to all employees and their families
• Dedicated volunteering hours each year to support charities promoting literacy and reading for pleasure
• Cycle to work scheme with bike storage and changing facilities on-site at our London HQ
• Wellbeing programme and daily benefits such as fresh fruit and porridge in the office

If you are interested in this role, please apply via our website. We look forward to hearing from you.