Premises & Office Specialist / Safety and Security

Job Description

Roschier is a leading law firm in the Nordic region with offices in Helsinki and Stockholm. We specialize in business law and cover a broad range of practice areas. The firm is well known for its excellent track record of advising on demanding international business law assignments and large-scale transactions. In total, Roschier currently employs some 525 staff members, including approximately 200 Business Operations professionals.

Working as a Premises & Office Specialist/Safety and Security at Roschier
As a Premises & Office Specialist/Safety and Security, you will play a key role in ensuring that our office environment is safe, secure, efficient, and well-functioning. You will be responsible for security matters, acting as the main point of contact towards external service providers. The role combines operational coordination with hands-on problem solving and requires a strong service mindset, structure, and the ability to manage multiple stakeholders and projects simultaneously.

You will work closely with internal teams and external partners to ensure that our office and facilities support the daily business needs in the best possible way. The role includes responsibility for office safety and security coordination, including physical security systems, access control, and local safety initiatives. The tasks of the role are varied, making it important that you are proactive, solution-oriented, and comfortable taking ownership in both operational and project-related matters.

Your main tasks will include

• Physical security and safety
  • Developing, maintaining, and continuously improving physical safety and security measures across the office environment
  • Leading and coordinating physical security matters, acting as the primary point of contact for security-related issues, and ensuring effective collaboration with security suppliers, guards, landlords, and other relevant internal and external stakeholders
  • Working closely with IT Security experts to ensure alignment between physical and information security measures
  • Supporting general risk management related to physical security, workplace safety, and office operations
  • Leading and coordinating the local safety team and related safety activities
• Systems and access management
  • Managing office access control systems, ID badges, and related software administration
  • Coordinating camera systems, user groups, entrance protection, and related security solutions
  • Overseeing fire protection systems and systematic fire safety work, including detectors, fire sections, inspections, and routines
  • Negotiating with relevant suppliers and coordinating security-related service deliveries
• Premises and workplace operations back-up
  • Coordinating premises-related projects and office improvements
  • Coordinating Office Support and workplace-related matters as part of the overall framework

Your profile
As a Premises & Office Specialist/Safety and Security, you will work closely with colleagues, suppliers, landlords, and external partners across borders. You will have the opportunity to contribute to the continuous development of our premises, office services, and physical security operations while growing both personally and professionally in a collaborative environment.

To succeed in this role, we believe that you:

• Bring at least five years of relevant professional experience within safety, security, facilities, workplace operations, or a related field
• Hold a relevant academic degree or equivalent professional qualifications
• Are a proactive, highly organized, and solution-oriented professional with the ability to effectively prioritize and manage multiple responsibilities in a dynamic environment
• Combine strong analytical capabilities with a pragmatic approach to problem-solving, enabling you to identify risks, evaluate alternatives, and implement effective solutions
• Take pride in delivering high-quality service and building trusted relationships with both internal and external stakeholders
• Demonstrate strong coordination and leadership capabilities, with experience managing suppliers, projects, and cross-functional collaborations
• Thrive in a collaborative environment and enjoy working across functions, teams, and borders within an international organization
• Are self-driven and comfortable taking ownership of your area of responsibility while contributing positively to broader team objectives
• Possess excellent communication skills, with full professional proficiency in both Swedish and English
• Have strong digital knowledge and are comfortable working with Microsoft Office applications, experience with access control, security, or facilities management systems is considered an advantage

We invest in you
To ensure your professional development, we offer an extensive learning program through Roschier University, tailored to support you at every step and equip you with the professional skills you need to excel in your role and in your career.

Your application
Please apply by July 5 through the application link and attach your CV and cover letter. In your application, please motivate your interest in the role and Roschier. All applications should be sent via the application form due to GDPR regulations. We welcome applications in Swedish and English. Applications are reviewed on an ongoing basis, hence the position may be filled before the last application date.

Candidates are evaluated based on their professional qualifications. Candidates will be asked to complete an online assessment package, including ability and self-evaluation tests. Reference checks will be conducted on shortlisted candidates. Please note that the final candidate will complete a conflict- and background check before joining. The requested information for the background check is provided and presented by the candidate, and no documentation is collected or stored by Roschier. For more information regarding the background check process, please view our Recruitment Privacy Policy.

Want to know more?
Please contact Carolina Axelsson, Talent Acquisition Specialist (carolina.axelsson@roschier.com) or Tua Flythström, Head of Conference & Office, Premises & Office Services (tua.flythstrom@roschier.com).

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