People Systems & Data Analyst

Skills & Requirements

Key Responsibilities & Deliverables:

People Systems

• Support the day‑to‑day operation of core HR systems (e.g., HRIS, time & attendance, interfaces) and act as a knowledgeable point of contact for users.

• Maintain system configurations, assist with updates and testing, and coordinate with vendors and internal teams on smaller enhancements or fixes.

• Translate HR process needs into practical system inputs and support scalable configuration changes under guidance.

• Contribute to system implementations, rollouts, integrations, and regular updates by gathering requirements, preparing documentation, and supporting testing activities.

• Administer HRIS access, including user roles and permissions, ensuring alignment with GDPR and internal policies.

• Maintain system documentation, workflows, and user guides to support consistent usage.

People Data & Reporting

• Ensure accuracy and consistency of people data across systems (MSD, OCS, Workvivo, Teams, HX Academy, etc.).

• Prepare and maintain standard reports and support ad‑hoc data requests (e.g., headcount, turnover, compensation, DEI, performance).

• Provide reliable data inputs and basic insights to support business and leadership reporting.

• Follow established data governance standards and support data quality checks and audit requirements.

• Support annual HR processes (performance cycle, compensation review, engagement survey) with data preparation and system updates.

Compliance & Governance

• Support compliance with local labour law, GDPR, and Pay Transparency requirements through accurate data handling and system practices.

• Assist with audits, regulatory reporting, and internal controls related to people data.

• Collaborate with People Ops, Rewards, Payroll, IT, and Legal teams to ensure alignment on data and system requirements.

Process Improvement & Automation

• Identify opportunities to simplify and standardise processes within existing system capabilities.

• Gather feedback from HR and the business and translate it into actionable suggestions for system or process improvements.

• Help reduce manual work and data duplication by supporting better system usage and integrations.

• Contribute to continuous improvement initiatives across the People function.

Stakeholder Support

• Serve as a key support contact for People Ops, IT, Finance, and external vendors on system‑related topics.

• Provide second‑line support for system queries and troubleshooting.

• Train and support HR colleagues and managers on system use, reporting basics, and data accuracy.

• Contribute to broader team and business priorities as needed.

• Thinks sustainably and brings this mindset to their team and partners.

• Champions the HX Spirits

Essential Knowledge & Skills

• Experience in HR operations, people systems, or HR analytics roles, ideally in a multi-country environment.

• Hands‑on experience supporting HR systems, maintaining data accuracy, and assisting with reporting processes.

• Working knowledge of data flows, interfaces, and connecting people systems and reporting in a way that meets local labour law requirements and business needs.

• Hands-on experience with HRIS platforms; experience with Microsoft Dynamics (MSD) and OCS strongly preferred.

• Experience with Microsoft PowerApps and Microsoft PowerBI beneficial.

• Proficiency in Excel (data analysis, formulas, pivot tables) and strong working knowledge of Microsoft Office tools.

Key Personal Attributes/Behavioral Competencies:

• High degree of personal integrity and honesty.

• Resilient and calm when working under pressure.

• Reliable, methodical, and precise in execution.

• Proactive and solution-oriented approach.

• Relationship building & influencing skills.

• Strong interpersonal skills; able to work effectively with stakeholders across regions.

• Comfortable operating in a fast-paced, international environment.

• Collaborative mindset, aligned with company values and team goals.

• Effective & confident communication skills.

• Passionate about inclusion and belonging. You take pride in bringing people and different perspectives together to promote a diverse and inclusive workplace.

• Safety and Compliance minded for yourself and others.

• Collaborative team player

Benefits:

We offer 25 days of annual leave, meal allowance, Multisport card contribution, a Mental Health Program, and a hybrid working model (3 days in the office, 2 days working from home). Employees also benefit from our Friends & Family program, which includes two cabins per year to travel to any of our destinations free of charge.

HX Spirit:

• Passionate Explorers: We are proud of our history and are driven to create more.

• ‘Can-do’ Mindset: We jump-in and proactively contribute to the greater good.

• Humble Leadership: We have a short distance between leaders and teams.

• Genuine Interactions: We want all people to be their true selves.

• Supportive & Collaborative Teams: We are curious and generous with our knowledge. We Trust.