Asset Coordinator

Skills & Requirements

Skills and Requirements – add details here

Summary

Seeking an Asset Coordinator to join our company. In this position, you will directly perform business unit-centered space management functions. In addition, you will work on initiatives across other offices via partnerships with team members at those offices, with occasional travel possible (less than 1% expected)

You will be a self-starter and will work closely and collaboratively with internal stakeholders across the org, as well as with partner organizations such as Security, Safety, Enterprise Tech, HR, and Corporate Real Estate. The ideal will have strong communication and organization skills, excellent attention to detail and accuracy, and ability to concurrently manage multiple workstreams and projects.

Responsibilities
Office/desk move planning and carry-through oversight in partnership with corporate teams such as Corporate Real Estate, Move Services, and Facilities
Daily management and care of physical location spaces and team member needs as they pertain to the office space (i.e. conference rooms, kitchens, furniture, common spaces, signage updates, overarching technologies needed within the space)
Inventorying, ordering, and stocking of any kitchen or office supplies as well as snack programs
Processing expenses and ordering equipment/supplies
2-way communication with the team members at assigned location including compiling internal communications such as written memos & help to maintain process documentation
1st line of contact for onsite team members
Identification of opportunities for improvement and increased efficiency
Serve as a business partner to internal key stakeholders across our organization as pertaining to management of the assigned space(s)
Partnership with security on team member access to facilities
Partnership with teams and HR on equipment and seating needs for new hires
Serve as a crisis management representative for our team
Location data and records validation/upkeep
Documentation and justification for any new space or space alteration needs
In addition to contributing to the success of the physical office location, you will ensure an exceptional onsite employee experience by coordinating bodies of work across the team/our portions of the location such as:
Planning special events, including special holiday projects and team building events
Assisting in preparing for major meetings, all hands, and training sessions
Drive human centered touch points and resources in an ever-evolving ecosystem for everything work-space related that impacts our employees’ ability to do their best work and get the most out of our in-office workspace

Basic Qualifications
Minimum of 2-3 years of space management experience
Serve as main contact point and owner in many cases for local team member questions, IT, AV, First Aid & Fire/Safety, security, parking, team member onboarding/offboarding, landlord communications
Inventorying, ordering, and stocking of pantry/kitchen items (including snacks and drinks), as well as office supplies
Ensure issue resolution in a timely manner for HVAC concerns, furniture issues, cleaning, and plants
Excellent computer proficiency, particularly with Microsoft Office (Outlook, Word, Excel, PowerPoint), and ability to learn new software
Highly effective communicator, both verbally and written
Ability to navigate a matrixed organization and a global network of internal and external partners
Comfortable working in a fast-paced and dynamic working environment, supporting new products and businesses
Ability to work with the highest degree of confidentiality – exercising discretion, judgment and diplomacy
Highly collaborative mindset
Exceptional interpersonal skills and partnering capabilities with the ability to develop strong working relationships
Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments
Ability to maintain professionalism under pressure
Known for your ability to be detail oriented in all facets
Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously
Ability to anticipate needs, be proactive, resourceful and flexible

Preferred Qualifications
Keynote and Airtable experience are ideal, but not required
Ideal to have experience working for a large corporate enterprise

Education
College degree preferred