People & Office Coordinator
- Stockholm
- Hybrid
At Epassi, we believe that everyday wellbeing creates extraordinary results. As one of Europe’s leading employee benefit platforms, we help organizations support healthier, happier employees through innovative solutions that encourage active lifestyles and genuine workplace engagement.
We’re now looking for a People & Office Coordinator to join our People & Culture team in Stockholm. This is a part-time (50%) role where you’ll play a key role in creating a welcoming, organized, and inspiring workplace, while supporting the people operations that keep our growing team thriving.
Your mission at Epassi
Your mission is to create an engaging, well-functioning office environment while supporting smooth people operations across the employee lifecycle. You’ll be a central point of contact for office matters and an important support to the People & Culture team, helping ensure that every Epassian has a great experience at work.
Your responsibilities will be
Office & Events
- Lead the planning and coordination of global and local events that bring energy to Epassi life
- Initiate and manage local wellness activities such as weekly trainings and team event participation
- Act as the go-to person for all office-related questions and facility matters
- Manage weekly orders of breakfast, fruit, beverages, and other office supplies
- Coordinate with external vendors to ensure smooth facility operations
- Oversee office maintenance, furniture arrangements, and general facility management
- Promote a safe physical work environment through proper routines, first aid readiness, and compliance measures
Onboarding & Offboarding
- Coordinate onboarding and offboarding processes in our systems for all employees in Sweden
- Prepare everything needed for a great first impression — from meeting schedules to onboarding kits and manager readiness
People Operations
- Maintain accurate employee data and records in our HR systems
- Support the People & Culture Manager with reports and people metrics
- Manage employee benefits and help ensure a smooth, supportive employee experience
What you’ll be doing (daily)
- Supporting employees with office- and people-related questions
- Keeping the office organized, welcoming, and running smoothly
- Coordinating practical details for new hires and departures
- Collaborating closely with the People & Culture team
- Proactively identifying improvements to office routines and employee experience
What you should bring
- Strong organizational and communication skills
- A service-minded, solution-oriented mindset
- High attention to detail and the ability to create structure in a dynamic environment
- A genuine interest in people, wellbeing, and workplace culture
Considered a plus
- Experience in office management, HR coordination, or customer/employee experience
- Studies in, or ongoing education within, an HR-related field
Your track record
- You have experience supporting office operations, people coordination, or similar administrative roles
- You’re comfortable working independently and taking initiative
- You’re known for creating positive energy and keeping things running smoothly
Your language profile
- Fluency in Swedish and English, both written and spoken
Work with great people
Great Place to Work
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Company events
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Hybrid and flexible working style
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Modern working tools
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International environment
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Benefit package for wellbeing support
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Private health support
About the company
Epassi’s purpose is to boost everyday well-being.
We are a leading provider of employee benefit solutions in Europe. We were established in Finland in 2007, and in 2008 we were the first company to launch a mobile-payable employee benefit payment solution in Europe. Since then, we have consistently grown, diversifying our products and introducing our services into new markets. Epassi has been awarded by the Financial Times as one of the fastest-growing companies in Europe on multiple occasions.
2007Epassi is founded
2008Launching the Sport & Culture benefits – the first mobile-payable benefits in Europe
2013Launched the commuting benefit.
2014Won the Deloitte Technology Fast 50 programme in Finland.
2015Epassi acquires Min friskvard and expands to Sweden
2016Alipay cooperation accepting payments from Chinese customers
2017Launching the Wellbeing benefit & acquiring Tyky Finland
2018Epassi offers Alipay outside of Finland cooperation with Siirto&Vipps
2019September - Pekka Rantala appointed CEO (former CEO Rovio Entertainment) October - Bregal Milestone Acquired controlling stake in ePassi.
2020January - Epassi and Finnair loyalty program partnership. March - Epassi acquires ActiWay further expanding Swedish presence May - Epassi and Wolt online food delivery partnership
2021Epassi acquires Sodexo BRS Sweden and Eazybreak - cements its position as the Nordic champion for employee benefits
2023Epassi expands outside the Nordics – acquires Incorpore - UK's largest health and fitness network with 11 million employee userbase, and Eudaimon - leading Italian corporate welfare and employee benefits company.
2024Epassi acquires two of Europes leading corporate fitness companies, Hansefit in Germany and BFNL in Netherlands.
2024Epassi acquires Smartum, a pioneer in promoting employee well-being in Finland.
2025Epassi continues to grow in Germany by acquiring i-gb (Initiative - Gesunder Betrieb GmbH), a leading provider of motivational employee benefit solutions in Germany.
2025Epassi acquires VIP District to expand into Southern Europe, strengthening its presence in Spain, France and Portugal.
2025Epassi Group has expanded its UK presence with its an acquisition of Zest.
2025Epassi Group continues its rapid European expansion by acquiring Belonio, a leading German all-in-one employee benefit platform provider.
Karolina Wolska | Contact Person
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