Data Migration Assistant - Temp 3 months
- Prague
- Hybrid
A bit about the role:
We are looking for a detail-focused and reliable Data Migration Assistant to support the manual transfer of bookings from our existing booking platform (Polar Global - PG) to a new booking system (Seaware SW). This role involves reviewing, extracting, validating, and accurately
inputting data to ensure a seamless transition with minimal disruption to business operations.
Key Responsibilities
- Manually transfer booking records, client profiles, notes and related data from PG to SW
- Review existing data for accuracy, duplication, and completeness before and after migration
- Input and map data into the correct fields and structures in the new booking system Flag missing, inconsistent, or unclear information for clarification
- Update Financial information to ensure booking record in SW matches revenue and commission invoices in PG
- Maintain a tracking log of migrated records and identify progress or issues
- Work closely with your 'migration buddy' for vice versa quality assurance checks on each other's migrated bookings to ensure data matches original records (each Data Migration Assistant will be paired up with another Data Migration Assistant)
- Work closely with migration lead to follow migration processes and meet deadlines Handle confidential information in line with GDPR / data privacy policies
Skills & Requirements
Essential Skills & Experience
High level of accuracy and strong attention to detail
- Ability to follow structured processes and work systematically
- Good digital literacy and confidence working across multiple online systems
- Strong organisational skills and ability to manage repetitive tasks efficiently
- Reliable, self-directed, and able to meet agreed timelines
- Basic understanding of data standards, GDPR, or customer confidentiality
Desirable Experience
- Proven experience in data entry, admin, CRM or booking system management
- Experience working with booking, scheduling, CRM platforms ideally in PG and Seaware
- Previous work on data migration or systems implementation projects
- Competence using spreadsheets (Google Sheets / Excel) for tracking and validation
Great Place to Work
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Passionate Explorers - We are proud of our history and are driven to create more.
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‘Can-Do’ Mindset - We jump-in and proactively contribute to the greater good.
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Supportive and Collaborative Teams - We are curious and generous with our knowledge. We Trust.
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Genuine Interactions - We want all people to be their true selves.
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Humble Leadership - We have a short distance between leaders and teams.
About the company
Since 1896, HX have championed sustainability in the expedition cruise sector. From launching the world’s first battery-hybrid expedition cruise ships to banishing heavy fuel oil and single use plastics from our fleet. We are at the forefront of driving sustainable practices in expedition cruises that prioritise greener travel.
For nearly 130 years we have been committed to continuously improving what we do for our guests but also for the people we work with.
We are a group of explorers who want to seek out the very best journeys for our guests but also for ourselves. We take our guests on big life-changing adventures, from the stunning wilderness of the Arctic to the incredible creatures on the Galápagos Islands all on our purpose-built expedition ships. Our HX fleet explore hundreds of destinations in over 30 countries across 5 continents.
Our ambition is strong and lofty – we want to become the number one sustainable expedition brand in the world. But we recognise we need passionate explorers, with can-do mindsets, humble leadership skills which bring people together for genuine interactions in a supportive and collaborative way.
As a newly branded company built on a 130-years heritage, HX is at an exciting new chapter and as we embark on this new journey, we believe your skills and passion could thrive. We are looking for talented explorers who want to join us on our exciting expedition to growth and success. This could include travelling and working in amazing HX hubs both on sea and land. From our impressive new Headquarters in London to our state-of-the-art Customer Service Centre just opened in Prague as well as various offices across Europe, the US and APAC.
One thing you’ll find whether on sea or land is a group of people, all connected with the same mindset and purpose - we want to explore more, champion sustainability and become the world’s very best expedition cruise operator.
Single-use plastic banHurtigruten was the first major travel company to have removed single-use plastic from its entire fleet and our hotels.
Hybrid Explorer shipsHX Expedition has two hybrid-electric powered expedition cruise ships that offer a 20% reduction of fuel consumption.
Beach cleanupsHX Expedition Teams encourage guests to take part in beach clean-ups, which results in several metric tonnes of trash every year being removed.
HX Expedition FoundationOur HX Foundation is a dedicated charity supporting local communities and environmental initiatives solely on the areas where HX’s Expedition ships sail, from the Arctic and Alaska to the UK, Galápagos Islands and Antarctica.
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