HR Specialist (6 months temp contract)
- Prague
- Hybrid
Overview:
We are seeking a motivated People Operations Administrator to join our global People & Culture Team and who will be based in Prague. This role is essential in ensuring compliance, supporting the growth of our new business entity in the Czech Republic, audit proofing, supporting the People Operations Team globally with data entry, systems updates and data audits readiness and providing additional support and cover for the Senior People Partner Prague.
You will work closely with the global People and Culture team during an exciting period of expansion.
The People Operations Administrator will be a quick learner who brings detail focus, enthusiasm and an ability to work with a variety of systems to the People & Culture Team and HX.
Key Responsibilities:
- People Systems: Update and maintain databases and software programs, including MS Dynamics, OCS and case management systems like Jira.
- Project Support on People Systems: Transfer documents from legacy system (OCS) to MS Dynamics, assist in system tests, including a new absence management system (eg Clockify) and assist in other projects and data audits as required
- Employee Engagement: Support communication and availability of policy, process, information, news updates etc documentation on the company’s Workvivo and SharePoint sites
- Compliance: Support HR processes to meet local compliance requirements, including Right to Work Checks, medical appointments and Visa applications.
- Documentation: Help maintain employee-related documentation such as employment contracts, job descriptions, attendance and salary records.
- HR Support: Provide basic advice and assistance to managers on policies, procedures and systems support.
- Reporting: Compile and analyse basic reports and statistics as needed.
- Benefits and Payroll: Assist in the establishment and management of benefits and payroll processes.
- Office Management: Support office management tasks including coordinating office supplies, organising company events, and ensuring a smooth day-to-day operation of the office.
- Assist in Employee Lifecycle Actions: Support the People and Culture Team in managing employee lifecycle including recruitment, selection, onboarding, training, engagement activities and exit interviews.
Skills & Requirements
Professional Qualifications:
- 3 – 5 years of HR-experience, preferably in an international matrix-organization
Essential Knowledge & Skills
- Experience working in a multi-national organisation
- Strong Excel skills
- Basic understanding of Czech employment law and regulatory requirements
- Fluency in Czech and English
Desirable Knowledge & Skills
- Familiarity with HR policies and procedures across multiple countries.
- Experience with various HR platforms and case management systems.
- Experience with Visa applications and immigration requirements.
- Experience with various HR, Jira, Pension, Attendance platforms
- Willingness to learn and update knowledge on
Key Personal Attributes/Behavioural Competencies:
- Detail focused
- Quick learner
- Effective and confident communication skills
- Analytical thinking and problem-solving skills
- Customer Service oriented: delivering results and meeting customer expectations.
- Organizational Skills
- Adaptable and flexible in a changing work environment
- Relationship building & influencing skills.
- Translating People and Culture strategies into operational and tactical execution
Performance Indicators (metrics, KPIs, qualitative assessments):
- Be a role model for HX values.
- Meeting Service Level Agreements.
- Employee satisfaction.
- Accuracy and timeliness in HR processes.
- Team productivity.
- Effective collaboration with team members and stakeholders.
- Continuous improvement in HR processes.
HX Spirit:
- Passionate Explorers: We are proud of our history and are driven to create more.
- ‘Can-do’ Mindset: We jump-in and proactively contribute to the greater good.
- Humble Leadership: We have a short distance between leaders and teams.
- Genuine Interactions: We want all people to be their true selves.
- Supportive & Collaborative Teams: We are curious and generous with our knowledge. We Trust.
Great Place to Work
-
Passionate Explorers - We are proud of our history and are driven to create more.
-
‘Can-Do’ Mindset - We jump-in and proactively contribute to the greater good.
-
Supportive and Collaborative Teams - We are curious and generous with our knowledge. We Trust.
-
Genuine Interactions - We want all people to be their true selves.
-
Humble Leadership - We have a short distance between leaders and teams.
About the company
Since 1896, HX have championed sustainability in the expedition cruise sector. From launching the world’s first battery-hybrid expedition cruise ships to banishing heavy fuel oil and single use plastics from our fleet. We are at the forefront of driving sustainable practices in expedition cruises that prioritise greener travel.
For nearly 130 years we have been committed to continuously improving what we do for our guests but also for the people we work with.
We are a group of explorers who want to seek out the very best journeys for our guests but also for ourselves. We take our guests on big life-changing adventures, from the stunning wilderness of the Arctic to the incredible creatures on the Galápagos Islands all on our purpose-built expedition ships. Our HX fleet explore hundreds of destinations in over 30 countries across 5 continents.
Our ambition is strong and lofty – we want to become the number one sustainable expedition brand in the world. But we recognise we need passionate explorers, with can-do mindsets, humble leadership skills which bring people together for genuine interactions in a supportive and collaborative way.
As a newly branded company built on a 130-years heritage, HX is at an exciting new chapter and as we embark on this new journey, we believe your skills and passion could thrive. We are looking for talented explorers who want to join us on our exciting expedition to growth and success. This could include travelling and working in amazing HX hubs both on sea and land. From our impressive new Headquarters in London to our state-of-the-art Customer Service Centre just opened in Prague as well as various offices across Europe, the US and APAC.
One thing you’ll find whether on sea or land is a group of people, all connected with the same mindset and purpose - we want to explore more, champion sustainability and become the world’s very best expedition cruise operator.
Single-use plastic banHurtigruten was the first major travel company to have removed single-use plastic from its entire fleet and our hotels.
Hybrid Explorer shipsHX Expedition has two hybrid-electric powered expedition cruise ships that offer a 20% reduction of fuel consumption.
Beach cleanupsHX Expedition Teams encourage guests to take part in beach clean-ups, which results in several metric tonnes of trash every year being removed.
HX Expedition FoundationOur HX Foundation is a dedicated charity supporting local communities and environmental initiatives solely on the areas where HX’s Expedition ships sail, from the Arctic and Alaska to the UK, Galápagos Islands and Antarctica.
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