System Specialist HRIS to Scandic Hotels Group
- Stockholm
- Hybrid
Are you passionate about making a difference and driving change? Do you have a great understanding of the configuration and administration of multiple applications within HRIS, such as Workday, Quinyx, GetAccept, and Payroll systems, and the ability to drive innovation in a dynamic environment? If so, we invite you to be a key player in our journey towards transforming the Team Member Experience.
This is a new role with a lot of flexibility and varied work in a fast-paced, collaborative, and friendly environment. The role will report to our Head of Tech for Team Member Journey within Scandic IT & Tech organization.
As a System Specialist within HRIS, you will play a key role in taking several applications to the next level at Scandic. We see great potential in leveraging these tools further at Scandic Hotels Group to enhance productivity and elevate the overall Team Member Experience.
Main activities and responsibilities:
- Manage and maintain HRIS environments, including Workday, Quinyx, GetAccept, and Payroll systems.
- Configure systems and enforce best practices, including automation for improved efficiency.
- Provide technical support, troubleshooting, and ensure data security and compliance.
- Optimize system performance and manage user accounts, licenses, and permissions.
- Develop and maintain HRIS documentation and keep the ITSM tool up to date.
- Deliver training sessions for service desk and key users.
- Support migrations, upgrades, and IT projects related to HRIS.
- Collaborate with vendors, service providers, and internal stakeholders (HR, IT, business units).
- Analyze system usage and performance metrics, identify trends, and recommend improvements.
- Contribute to the development of IT policies and procedures related to HRIS.
Work with great people
Skills & Requirements
Background & skills:
- Extensive experience working with HRIS, including configuration of business processes, tasks, and organizational setup.
- Experience with different HR and WFM systems, with an understanding of their strengths and weaknesses.
- Hands-on experience with system integrations between Workday and other systems (e.g., Payroll, Workforce Management).
- Understanding of HR Master Data and its role in system interoperability.
- Experience working in multi-country environments, preferably within Nordic collective agreements and legislation.
- Experience with Workforce Management Systems (e.g., Quinyx), Payroll Systems (e.g., SD Worx), and Digital Signage (e.g., GetAccept)
- ITIL knowledge, particularly Incident/Problem Management.
- Technical and user-facing documentation skills.
- Ability to navigate and collaborate with both technical and non-technical stakeholders and colleagues.
About Scandic Hotels:
Scandic is the largest Nordic hotel operator with a network of about 280 hotels with 58,000 hotel rooms in operation and under development in six countries. Scandic Friends is the biggest loyalty program in the Nordic hotel sector. A lot of things are boiling at Scandic and we’re looking forward to some exciting and eventful years!
Scandic Hotels is highly committed and proactive when it comes to Diversity & Inclusion initiatives. We are also a responsible corporate citizen and actively engaged in sustainability efforts. We have a long history of driving sustainability action in the hospitality industry. With around 20 000 team members, over 10 million guests and 4 million meetings a year – we have great power to drive transformation and inspire change at scale, for a better and more sustainable tomorrow.
Our HQ is situated in newly renovated spaces, of course with a wonderful hotel vibe, right by Hagaparken on Sveavägen 167 in Stockholm. We love to be in the office but are a flexible workplace and offer a hybrid setup that suits our team members. Join in on our warm and inclusive culture and take part in all our different social activities.
How to Apply:
We’re happy to see that you’ve made it this far, and we can’t wait to get to know you better!
- Applications are welcome in either Swedish or English.
- Please note that we are unable to provide relocation assistance and will only consider applicants already based in Sweden.
- Applications will be reviewed on a rolling basis and the recruitment may be finalized before the deadline if we find the right candidate.
- Due to GDPR, applications can only be submitted through our website.
We’re excited to hear from you soon!
Great Place to Work
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Professional and personal development
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Partner discounts
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Family & Friends discounts
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Discounts when eating, drinking & staying with us
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Flexible office working hours
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Competitive pension scheme
About the company
We know that we reach further when we assent to our differences. At Scandic we want you to be yourself and develop in the direction you want to go, with the foundation of safe conditions and fair agreements. Bring your experiences, engagement and your way of thinking – contribute to a culture where we genuinely care about each other, our guests and our planet. Welcome to Scandic.
Do you share our values?
BE A PRO BE YOU BE CARING BE BOLD
Visste du att...TOM
TOM...uppmuntrar alla att göra skillnad för miljön och att det var en av våra kollegor inom housekeeping som kom på idén om ”häng-upp-handduken”.
TOM...i Sverige blivit rankad som besöksnäringens mest attraktiva arbetsgivare flera år i rad, i Visitas årliga undersökning.
TOM... bara serverar kaffe som serveras är ekologiskt och Fairtrade eller UTZ-certifierat.
TOM...tack vare vårt stora miljöengagemang, blivit rankad som branschens mest hållbara arbetsgivare elva år i rad, av Sustainable Brand Index.
TOM...under 2014 inledde ett samarbete med organisationen Real Stars, centrerat kring ”Fair Sex”, dvs. arbete mot människo- och sexhandel.
Did you know that...TOM
TOM... Scandic was the first hotel chain to ask our guests to re-use their towels. Today, the hang-up-your-towel concept is standard at hotels around the world.
TOM... More than 4 out of 5 of our hotels are eco-labelled and the proportion is growing all the time.
TOM... we only serve coffee that is ecologic, and FairTrade or UTZ-certified.
TOM...thanks to our engagement in sustainability matters we have been named the most sustainable brand in the hotel industry, eleven years in a row, by Sustainable Brand Index.
Jenny Holmberg | Contact Person
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