Travel & Conferences Coordinator
- Application Deadline: Dec. 20, 2024
- Nyon
- Hybrid
Job information
Division/Unit: Services/Travel, Accommodation & Conferences
Contract type: Permanent
Start date: 01/04/2025
Application deadline: TBC - 10 days
Main goal
Join UEFA as a Travel & Conferences Coordinator, where you'll be at the heart of delivering seamless travel experiences and events for our VIPs. From organising flights, hotels and luxury transport to supporting high-profile meetings and conferences, you’ll ensure that every detail is handled with precision. This dynamic role combines travel logistics, event coordination and administrative expertise, offering variety and excitement every day. If you’re detail-oriented, thrive under pressure and love creating exceptional experiences, this is your opportunity to shine on a global scale.
Apply now to be part of UEFA’s legacy of excellence!
Key responsibilities
Travel bookings for VIPs:
- Booking flights and hotels using a global distribution system, specifically Amadeus
- Arranging additional VIP services such as ground transportation, hotel accommodation and airport services
- Coordinating and following up on all booked services to ensure seamless execution
Event coordination:
- Organising and overseeing meetings and conferences, including procurement activities, service bookings, and on-site coordination
Supplier and stakeholder management:
- Maintaining professional relationships with UEFA suppliers and negotiating effectively within the scope of assigned responsibilities
- Building and nurturing strong relationships with both internal and external clients to facilitate smooth collaboration
UEFA campus tour management:
- Handling requests for guided tours of the UEFA campus
- Coordinating logistics with reception staff, including badge preparation, refreshments and access to designated areas
- Ensuring a positive overall tour experience
Great Place to Work
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Access UEFA's thrilling football events
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Participate in organisation-hosted social gatherings
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Enjoy our amazing campus offering numerous sports opportunities
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Earn performance-based financial rewards
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Get financial support for your health insurance costs
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Enjoy paid holidays for year-end closure
Skills & Requirements
Requirements
Experience:
- Experience working in a travel agency, events agency or hotel
- Experience dealing with very high-profile guests
Education:
- Degree in business administration (ideally with focus on tourism and hospitality) or specialisation in hospitality and travel
Languages:
- English: Proficient
- French: Proficient
- Any additional language is an advantage
Other requirements:
- Strong knowledge of Amadeus and Cytric
- Proven ability to work in a team (internal and/or across units) as well as independently
- Ability to work in a fast-paced environment and out of regular working hours
- Willingness to travel for business purposes
- Service-minded and solution-oriented
About the company
UEFA – the Union of European Football Associations – is the game's governing body in Europe. It is a representative democracy, and is the umbrella organisation for 55 national football associations across Europe.
Our objectives are, among other things, to deal with all questions relating to European football, to promote football in a spirit of unity, solidarity, peace, understanding and fair play, without any discrimination on the basis of politics, race, religion, gender or any other reason, to safeguard the values of European football, to maintain relations with all stakeholders involved in European football, and to support and safeguard its member associations for the overall well-being of the European game.
We have a clear vision: a united European football family working together to improve enjoyment of the game.
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