Meetings & Conferences Assistant
- Application Deadline: Nov. 22, 2024
- Nyon
- Hybrid
Job information
Division/Unit: Services / Travel Accommodation & Conferences
Contract type: Permanent
Start date: 06.01.2025 or ASAP
Application deadline: 22.11.2024
Main goal
Support the organisation of meetings and small events with a dedicated focus on service quality, guest experience and cost efficiency, while maintaining a solution-oriented approach.
Key responsibilities
Accommodation and facilities coordination
- Liaising with internal clients to understand and fulfil logistical needs for various UEFA-organised meetings and conferences.
- Coordinating the reservation of accommodation and meeting facilities, including arrangements for technical equipment, catering, and transportation to meet event requirements.
Event execution and on-site presence
- Attending meetings and conferences on-site as needed to oversee logistics, ensuring smooth and efficient event execution.
Partner and supplier relations
- Maintaining professional relationships with UEFA partners and suppliers, including hotels, restaurants, transportation providers and other vendors, ensuring high service standards and cost-effective solutions.
- Negotiating terms with suppliers to secure favourable agreements for UEFA.
Database management and reporting
- Establishing and maintaining the hotel team's database and statistics, ensuring that the information is accurate and up-to-date for informed decision-making.
Coordination of guided tours
- Coordinating requests for guided tours of the UEFA campus and liaising with reception staff to organise badges, refreshments and access to designated areas, and ensuiring overall tour experience.
Great Place to Work
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Access UEFA's thrilling football events
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Get access to different health and well-being activities
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Enjoy our amazing campus offering numerous sports opportunities
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Earn performance-based financial rewards
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Get financial support for your health insurance costs
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Park with ease using our free parking spaces
Skills & Requirements
Requirements
Experience:
- Up to 3 years of experience in the hotel/tourism industry or similar
Education:
- Bachelor's in tourism, hospitality or similar
Languages:
- English / Advanced
- French / Advanced
- Knowledge of any European languages would be an asset
Other requirements:
- Service-oriented and solution-focused approach
- Proven ability to work effectively both independently and collaboratively across units
- Excellent interpersonal skills, with the ability to communicate effectively across diverse cultures and with a wide range of clients
- Skilled in prioritising workload to meet deadlines
- Strong organisational skills
- Solid understanding of the event, hotel, and travel industries
- Comfortable working with figures and data
About the company
UEFA – the Union of European Football Associations – is the game's governing body in Europe. It is a representative democracy, and is the umbrella organisation for 55 national football associations across Europe.
Our objectives are, among other things, to deal with all questions relating to European football, to promote football in a spirit of unity, solidarity, peace, understanding and fair play, without any discrimination on the basis of politics, race, religion, gender or any other reason, to safeguard the values of European football, to maintain relations with all stakeholders involved in European football, and to support and safeguard its member associations for the overall well-being of the European game.
We have a clear vision: a united European football family working together to improve enjoyment of the game.
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