Event Coordinator
- Application Deadline: Oct. 16, 2024
- Nyon
- Hybrid
Job information
Division/Unit: Operations/ Events
Contract type: Permanent
Start date: 01.02.2025
Main goal
The Event Coordinator works within a small team under the Event Manager, helping to organise and deliver UEFA's corporate events, including congresses, live competition draws, and VIP social functions. This position handles tasks such as project management, venue logistics, budgeting, and scheduling, while collaborating with in-house specialists in areas like branding, technical services, and broadcasting.
The scope of events includes major UEFA draws, the UEFA EURO 2028 draw, the Ballon d'Or, and various VIP events. Responsibilities vary based on event complexity, from direct project management to administrative support.
Key responsibilities
- Developing the event concept (purpose, scope, theme, venue and physical layout, audience, timing, resources)
- Drafting and ensuring compliance with project plans, including detailed timelines and milestones for key deliverables
- Keeping track of the event budget and staffing plan
- Working with the Event Legal Services and the Procurement unit to draft tender documents, procure suppliers and execute contracts and other internal stakeholders
- Planning and conducting site visits
- Overseeing and supporting various aspects of the project, working with in-house experts during planning and on-site execution
Skills & Requirements
1. Education & Experience
-Bachelor's degree in Event Management or a related field
- 4 - 6 years experience in event management or live event production for major events, having performed as project lead for complex projects for at least one year
- 1 - 3 years experience in hospitality and VIP functions
- 1 - 3 years experience in the sports industry and in a corporate environment would be an asset
2. Languages
- English / Proficient
- Advanced knowledge of one additional foreign language
3. Other requirements
- Team player with experience working in deadline-driven environments
- Proactive, able to anticipate
- Quick learner and able to adapt to a fast-paced working environment
- Customer-minded, solution and result-oriented
- Good attention to detail and structured working method
- Willing to travel regularly within Europe for site visits (2-3 days at a time) and events (6-10 days) and work at weekends
About the company
UEFA – the Union of European Football Associations – is the game's governing body in Europe. It is a representative democracy, and is the umbrella organisation for 55 national football associations across Europe.
Our objectives are, among other things, to deal with all questions relating to European football, to promote football in a spirit of unity, solidarity, peace, understanding and fair play, without any discrimination on the basis of politics, race, religion, gender or any other reason, to safeguard the values of European football, to maintain relations with all stakeholders involved in European football, and to support and safeguard its member associations for the overall well-being of the European game.
We have a clear vision: a united European football family working together to improve enjoyment of the game.
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