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Receptionist - 6-month Contract

  • Application Deadline: July 26, 2024
  • Brussel
  • On-site
  • Application Deadline: July 26, 2024
  • Brussel
  • On-site

Rud Pedersen Public Affairs is a leading, fast-growing European public affairs and communications consultancy with offices across Europe. With around 80 team members, our growing Brussels’ office is focused on the delivery of integrated European Affairs and Communications support to its clients across a broad range of sectors.

As a result of continued growth, our team is seeking a Receptionist to be the first point of contact for all our visitors, and ensure that the quality of services delivered internally and externally are to the highest standards. The position is offered under a CDD contract for 6 months.

Based in our newly designed and recently refurbished offices in the heart of the EU Quarter, your general responsibilities will include supporting the Office manager with a range of tasks including,

  • Welcoming all visitors in a professional and friendly manner.
  • Ensuring a welcoming and tidy appearance of the Reception area, and all meeting rooms.
  • Provide support for in-house meetings and workshops, including making catering orders, and setting up meeting spaces.
  • Receiving orders and ensuring delivery notes match orders.
  • Responding to general requests for assistance where necessary, and identifying and initiating improvements in line with overall responsibilities.
  • Clearing up rooms after meetings, ensuring they are in good order for the next visitors.
  • Preparing refreshments for visitors.

Skills & Requirements

Skills and Experience:

  • Previous experience in a client-facing role, gained in a professional services firm, a business-related consultancy, or a 4/5 star business hotel is strongly preferred
  • Experience of working regularly with MS Office is essential, and working knowledge of CRM and Excel is preferable.
  • Fluent written and spoken English and French are essential, both of which will be assessed as part of the selection process.
  • A keen understanding of what makes good customer service (internal and external), and the desire to exceed expectations.
  • Strong team orientation, and the wish to be part of a collaborative and highly motivated team.
  • A high level of motivation, dynamism and drive for excellence.

Rud Pedersen Public Affairs is an equal opportunities employer with a commitment to transparency and inclusion, and we strive for a diverse and inclusive working environment. People from all backgrounds are encouraged to apply.

Great Place to Work

  • Work with the best political minds in the industry

  • International company with room to grow

  • A culture of excellence

  • Challenging, yet dynamic work environment

  • High responsibility, even in junior positions

  • Open dialogue among colleagues of all levels

  • Kõrge vastutusvõimalus, ka alustavatel positsiooni

  • Väljakutsuv töö ja dünaamiline töökeskkond

  • Meisterlikkusele suunatud töökultuur

  • Arenemisvõimalus tugevas rahvusvahelises ettevõtte

  • Töötamine kõrgetasemelise ja professionaalse meesk

  • Kolleegidevaheline avatud ja toetav koostöö

About the company

We are a leading European consultancy specialising in Public Affairs.

As a Public Affairs Partner, we help our clients navigate political systems. We ensure that our clients understand the impact of policy and politics on their organisations and work with them to strategically reach their goals. We provide our clients with a keen understanding of the political debate and governmental processes, as well as the decision-makers that drive it.

Rud Pedersen has eighteen offices across seventeen countries, and over 550 consultants with their own experience from politics, consultancy, corporates, Trade Associations and/or public administration.


2002Company founded in Gothenburg, Sweden, by Morten Rud Pedersen.

2006The Stockholm office opened, bringing our brand of public affairs to the Swedish capital.

2008We opened in Copenhagen, Denmark.

2012Our clients asked and we responded - by opening our office in Oslo, Norway.

2014The creation of King Street, our PR focused brand, as well as the addition of our Helsinki office.

2017Welcom, our strategic communication and digital media-focused brand, joined the company. We also created RP People, our headhunting and recruitment-focused brand. Additionally, we opened our Brussels office.

2018Our seventh office was established in Tallinn.

2020We entered the German market by establishing an office in Berlin.

2021We welcomed the Lithuanian communications agency Fabula to the Group, thereby expanding into our 8th market in Europe

2002Morten Rud Pedersen loob ettevõte Göteborgis, Rootsis.

2006Stockholmi kontori avamisega tuuakse bränd Rootsi pealinna.

2008Avatakse Taani turg kontoriga Kopenhaagenis.

2012Klientide vajadusel ja palvel avatakse kontor Oslos, Norras.

2014Lisaks Soome turu avamisele Helsingi kontoriga, loodi eraldi avalikule kommunikatsioonile fokusseeritud brändi King Street PR.

2017Grupiga liitus Welcom, strateegilise kommunikatsiooni ja digi-meediale keskenduv bränd. Lisaks loodi personalivärbamisettevõtte RPPeople ning avati kontor Brüsselis.

2018Tallinnas avati grupi seitsmes kontor.

2020Sisenemine Saksamaa turule ning uue kontori avamine Berliinis.

2021We entered the Polish market by establishing a representation office in Warsaw.

2022Rud Pedersen Public Affairs opened offices in Warsaw, Poland; London, UK; and Sofia, Bulgaria. Additionally, we opened offices in Riga, Latvia via VA Communications; Paris, France via CNTVRS; and Tallinn, Estonia via merging our existing office with META Advisory.

2023We opened an office in Kyiv, Ukraine. We also opened an office in Madrid, Spain via RetiEspaña.

2024We opened an office in Prague, Czechia and Rome, Italy. The Italian office solidifies our European footprint as we now operate in the Europe's 5 most populated countries (Germany, France, Italy, Spain, Poland).

Ian Burns | Contact Person

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Rud Pedersen Public Affairs

Brussel | On-site
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