Vendor Clearing Desk Clerk (VCD Clerk)

Applications are considered on a rolling basis
Warsaw
Hybrid

Applications are considered on a rolling basis
Warsaw
Hybrid

Job Description

Overall purpose:

The VCD team (Vendor Clearing Desk) operates to centralize invoice control and approval process. VCD operates to improve data quality in our key systems, namely Salesforce and Palette. VCD paves the way for data consistency and paves the way for future auto invoice approval.

Vendor Clearing Desk Clerks (VCDs) are the first line of approvers responsible for approving the company’s main suppliers’ invoices. VCDs work with buyers and procurement managers to ensure legitimate amounts are being charged and are captured correctly in our business databases. VCD may involve in correcting data in the system as needed, in cooperation with responsible budget owners and vendor managers. This role is based in Warsaw, Poland.

Key responsibilities:

Match invoice items to Purchase Order (PO) and Assignment data fields in Salesforce
Approve invoice in Palette if all data is correct
Otherwise, research and rectify data errors in Salesforce
Or raise accounting/coding issues to Finance via in Palette
Or raise invoicing mistakes to buyer / budget owner
Update PO status and link/upload invoice to PO (for CAPEX)
Report volumes and data quality statistics
Retrieving data from vendor portals for checking missing PO or invoice details
Review processes and way of working and propose improvements
Participate in data quality projects
Prepare progress reports and KPI measurements

Work with great people

Maarit Diridillou

Office Manager

"At Arelion you are surrounded by extremely talented people – it makes the work environment so inspiring!"

Tanuja Rameaux

Head of delivery content

"I love the cultural synergy within the company – it is unique. When you join us, you will feel it’s warmth!"

Sandrine Corbett

Human Resources Manager

"I feel I belong, and I really like the people I work with. This combination empowers me!"

Fabio Bottan

Account Manager

"What I really like about Arelion is the support we get from the company when we promote different ways to do business."

Skills & Requirements

Specific areas of expertise:

Basic knowledge of invoice procedures
General computer skills (Excel, Outlook and other MS Office)
Advanced Excel skills highly desirable
Experience with Salesforce or any CRM (Customer Relationship Management) system would be an advantage
Experience with extracting data / report writing in any CRM systems highly desirable
Comfortable with numbers, mathematics, formulas

Soft skills:

Ability to interact with people, seek information, and share knowledge (Good and active communication skills)
Demonstrate logical thinking and maturity in working approach
Take full accountability and self-disciplined for own work
Attention to details and accuracy
Good time management
A good team player
Good working ethics
Proactive in problem solving
Dimensional thinker is highly desirable

Language skills:

Good written & spoken English

Experience:

Someone who can demonstrate logical thinking and maturity in working approach and work ethics
Work experience within an international service/production company

Great Place to Work

Flexible working hours
Hybrid workspace
Health & Wellbeing
A healthy work – life balance approach
Diverse workplace
Equal Opportunity Employer

About the company

From humble beginnings in the early 1990s, we have become connectivity partner of choice to the world’s largest content providers, operators and enterprises. In the past, our network laid the very foundations of the Internet revolution and today it’s enabling digitalization throughout business and society.

Arelion, formerly Telia Carrier, is owned by Polhem Infra, a Swedish investment company backed by some of the largest Swedish public pension funds. We started building our network in 1993, when our Autonomous System, AS1299, was allocated, and we’ve grown organically ever since. Our network now stretches 70,000 kms across Europe, North America and Asia and lets you connect directly to more than 2,300 wholesale customers in more than 125 countries. With more than 450 local access partners around the world, we are the backbone of your business, wherever you are.

Arelion provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by relevant local laws.