Executive Assistant

Job Description

We are currently looking for outstanding Executive Assistants to join our EA team in supporting the members of Northvolt’s Executive Management team. This is a rolling application as we anticipate hiring for multiple positions over the next year – please don’t wait to apply as we’re interviewing on a constant basis!

The Executive Assistant at Northvolt is much more than a traditional secretary, and plays a critical role for our executives and their teams - you are the hub and your work has a direct impact on their success. With a high level of energy, a clear vision and a passion for organisation you make things run smoothly while flexibly pivoting to accommodate last minute changes. We expect you to work proactively, anticipating the needs of the Executive and organisation you work for and regularly handling confidential and critical details with a high level of discretion. Cross-functionally, you’ll be a part of our high performing EA Team, working closely together to support each other and keep the Executive Management Team performing at their best.

We’re looking for candidates with 5+ years of experience working at a relevant level in a fast-paced environment. You have ideally worked at large scale and/or complex organisation and have experience interacting with suppliers and customers. Experience working in business areas involving Engineering, Construction, Manufacturing, or Finance is especially interesting, and Start Up experience is always a plus.

Northvolt is in a continual growth period, which means that the ability to take on, drive, and manage a large variety of ad hoc projects across the organisation in a proactive way is vital for this role. You excel at spotting what needs fixing and making sure that happens. As an EA, you will need to work and collaborate cross functionally with multiple sites and stakeholders to ensure smooth synchronisation of work streams.

We believe that in addition to being an experienced EA, you are solution-oriented, prestigeless, and exceptionally service-minded. You should like structure, in particular implementing new structures, and have great attention to detail without losing the overall picture. A positive attitude, ability to quickly build and maintain large internal networks, and true love for working in a fast-moving, sometimes hectic, environment, are key success factors. Excellent English language skills, both spoken and written, are required.

Key Responsibilities:

• Plan, organize and manage complex & very busy calendars
• Collect and prepare information for use in presentations/meetings of executive staff

• Document meeting minutes and manage & follow up on action items

• Organize meetings, customer/vendor visits, special events and off-sites

• Work closely with the EA team as well as with the Workplace, HR, Finance, Communications, Business Development and other teams to help out and synchronise work streams – ensure that things run smoothly across the company

• Standard admin work including travel booking, expense reporting, invoice approving

• Proactive management of reoccurring and adhoc projects, large and small

Not only will you work closely with an outstanding team of people at an exciting company, you will also get the chance to be part of building the largest European battery manufacturing company which will play an important role in the acceleration and transformation to a carbon free society.

Please apply with an English language CV, your complete LinkedIn profile, as well as an English language cover letter. We review applications on a rolling basis, so don’t wait to submit.

Full time employment and fixed salary.