Proposal Coordinator

Job Description

Tipik by SWORD is an end-to-end communication agency with headquarters in Brussels and offices across Europe. It provides communication services to public institutions and international organizations, most notably the European Union institutions.

What does this mean?

We craft communication strategies, conceive and roll out large-scale communication campaigns through various communication channels such as social media platforms, or even on TV or out of home advertising, small or big events and much more. You might have already seen our work in newspapers, on TV, on social media channels or even when walking through the streets of your city.

Driven by a company philosophy based on strong human values and professional drive and excellence, we encourage initiatives and empower people to grow and develop their skills. When working with us, you’ll make an impact by working with top-level clients in demanding and complex environments, and by collaborating with teams of high-level communication experts.

For our projects based in Greece we are seeking a highly motivated Proposal Coordinator to join our growing Tendering team.

What you will do...
As Proposal Coordinator, you will support the Proposal Managers in the preparation of proposals that are developed on time, within budget, and in compliance with the tendering requirements.

You will be also responsible for:

• Assisting the Proposal Manager in all tasks related to development of a proposal, including but not limited to:
  • Researching and gathering information to support proposal development;
  • Developing a proposal schedule and booking resources;
  • Coordinating the production, reproduction, and binding/packaging of latest draft proposal, final master proposal, and all hard/soft copies;
  • Consolidating content from contributors into the required format and flag gaps to Proposal Manager;
  • Reading and understanding client tender specifications and documentation, deadlines and submission requirements;
  • Occasionally contributing to the written proposal – both in terms of content and presentation (layout);
• Leading the preparation of the administrative proposals;
• Keeping the proposal repository library up-to-date and ensure all materials are correctly documented (CVs, References,…);
• Other reasonable and normal duties associated with the Proposal Coordinator position.

What is your experience...

• Minimum 3 years of experience in proposal preparation;
• Bachelor's degree;
• Advanced knowledge of MS Office Suite (especially MS Word, MS Excel and MS PowerPoint)
• Near native level written and spoken English, fluency in other languages is an asset.

Experience in the following will be considered as an asset:

• Experience in proposal preparation for the EU Institutions
• Familiarity with proposal management industry standards and/or best practices such as the Association of Proposal Management Professionals’ (APMP) body of knowledge;
• BA degree or professional experience in marketing and communications or the European Union.

Personal Characteristics...

• Leadership skills including assertiveness;
• Strong reasoning and problem-solving skills;
• Ability to simultaneously manage multiple tasks;
• Strong time management / prioritization skills;
• Excellent attention to detail;
• Strong organizational skills;
• Highly motivated, with a flexible and adaptable approach to work;
• Ability to work quickly and efficiently under pressure and meet deadlines.

What we offer to you…

• Competitive remuneration package;
• Meal voucher card;
• Private medical plan;
• Private pension plan;
• Shuttle Bus;
• Work in a certified “Diversity Charter” company;
• Teambuilding events;
• Social responsibility initiatives.

Applications must be in the English language.