We’re hiring for one of the most exciting and versatile roles at Planhat—Executive Assistant! The right hand of the CEO.
As the EA to the CEO at Planhat you’ll tag along with, and report directly, to our CEO. Planhat is a global company growing extremely fast—this means that the job description is constantly changing as the top priorities within the company shifts. Your task will be to support the CEO on a daily basis where no task is too small nor too big to tackle, especially through collaboration with our team. You will be asked to carry out administrative tasks such as making travel arrangements, as well as lead ad-hoc projects important enough to get on the CEOs agenda, but don’t have a natural owner within the organization.
In order to thrive in this role, we believe that you’re a self-starter and a natural problem solver who is an expert in organizational dynamics and at ease with ambiguity. A successful candidate melds their EQ, humility, business acumen, and structured approach to problem-solving in order to help grow the business. Additionally, you are able to communicate in a crisp, structured manner, verbally as well as written.
In return, we offer you an opportunity to be at the center of the action at a tech company with high ambitions and learn from an experienced management team. Depending on your interest, there are multiple career paths to pursue within Planhat, e.g. continue on the EA path to build out and manage the team of EAs or transfer to the other departments.
Planhat is a distributed company meaning that location, for the right person, is flexible. However, as our CEO lives in Los Angeles and spends a lot of time in Sweden, it's a big plus if you are based in either LA or Stockholm, and/or have the ability to work across time zones and travel as required.
What we need
Right hand to the CEO, support in calendar management, travel arrangements, and meeting preparations.
Own the internal meeting agenda for the management team and the board.
Cooperate with the CEO to plan and execute management meetings and follow up on progress and outcomes.
Be the “air traffic controller” for the senior management team and help the CEO move the ship forward.
Support execution of larger events and company-wide meetings such as Town Hall, Management Welcome calls with new hires, etc.
Support the CFO and VP People with company-related admin such as access to co-working spaces, company mail, or team-related admin.
Drive ad-hoc projects that do not neatly fit within the organizational chart or that fall between departments or leadership areas of responsibility. For example, company-branded merch or last-minute executive networking meetings.
What we can give you
For US employees
Who you are
Flexible Work Location
Paid Parental Leave
Flexible Public Holidays
Flexible Working Hours
Meet-ups & Workations
Planhat helps companies deal with their most important topic - to grow their NRR. Modern technology companies build their business on Planhat to make their customers more successful. A single platform for the entire company, from CS to Product to Operations, to collaborate on.
Our customers are active in in a wide range of verticals from SaaS to cybersecurity, life sciences, marketplace, consulting, decarbonization, dental equipment, and everyday trying to execute on their vision. They all partner with Planhat for their unique reasons, but with the common goal centered around becoming more data-driven and proactive with their customers. Our platform is like a lego set - assembled to each person's imagination and liking.
We were founded in Stockholm, Sweden, spent the first 6 years bootstrapped building the product, and are now a globally distributed team of 100+ people across Europe, the Americas, and APAC. We're also a remote-first company (and have been since inception), but think of it more like people-first: we hire the best people where they want and need to be. Read more at www.planhat.com.
TOMCulture is what we say, what we do and how we treat people
GenuineNo corporate BS - just be honest
FearlessWe are bold - and we play to win
CaringBe kind to yourself and others
ImpactfulWhen you do something, do it right