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Executive Assistant

We’re hiring for one of the most exciting and versatile roles at Planhat—Executive Assistant! The right hand of the CEO.

As the EA to the CEO at Planhat you’ll tag along with, and report directly, to our CEO. Planhat is a global company growing extremely fast—this means that the job description is constantly changing as the top priorities within the company shifts. Your task will be to support the CEO on a daily basis where no task is too small nor too big to tackle, especially through collaboration with our team. You will be asked to carry out administrative tasks such as making travel arrangements, as well as lead ad-hoc projects important enough to get on the CEOs agenda, but don’t have a natural owner within the organization.

In order to thrive in this role, we believe that you’re a self-starter and a natural problem solver who is an expert in organizational dynamics and at ease with ambiguity. A successful candidate melds their EQ, humility, business acumen, and structured approach to problem-solving in order to help grow the business. Additionally, you are able to communicate in a crisp, structured manner, verbally as well as written.

In return, we offer you an opportunity to be at the center of the action at a tech company with high ambitions and learn from an experienced management team. Depending on your interest, there are multiple career paths to pursue within Planhat, e.g. continue on the EA path to build out and manage the team of EAs or transfer to the other departments.

Planhat is a distributed company meaning that location, for the right person, is flexible. However, as our CEO lives in Los Angeles and spends a lot of time in Sweden, it's a big plus if you are based in either LA or Stockholm, and/or have the ability to work across time zones and travel as required.

What we need

  • Right hand to the CEO, support in calendar management, travel arrangements, and meeting preparations.

  • Own the internal meeting agenda for the management team and the board.

  • Cooperate with the CEO to plan and execute management meetings and follow up on progress and outcomes.

  • Be the “air traffic controller” for the senior management team and help the CEO move the ship forward.

  • Support execution of larger events and company-wide meetings such as Town Hall, Management Welcome calls with new hires, etc.

  • Support the CFO and VP People with company-related admin such as access to co-working spaces, company mail, or team-related admin.

  • Drive ad-hoc projects that do not neatly fit within the organizational chart or that fall between departments or leadership areas of responsibility. For example, company-branded merch or last-minute executive networking meetings.

What we can give you

  • Remote-first work environment | Talent is blind to borders and so are we! Occasionally Hatters will travel to meet with teammates or clients, but it depends on the role.
  • Planhat Adventures | We sponsor quarterly pop-up hubs around the globe for Hatters to gather to work and play together. Previous locations have included New York City, Colombia, Malibu, France, Greece, Georgia (the country!), and more.
  • Flexible working hours | 3 factors impact when you work—customer/business needs, team working schedules, and personal preferences. We trust you to use your judgment and get your work done.
  • Work-from-home setup | All employees receive a 13” Macbook Pro upon their start date with Planhat! Our Operations team will work with you to ensure you have any additional tools you need to work remotely with success.
  • Flexible public holidays | We all celebrate different things in life— switch a public holiday for another day more aligned with who you are and what’s important to you.
  • Paid parental leave | Up to 6 months, pending tenure with Planhat. As with all of our other policies, it’s gender-neutral. Also applicable to adoptive parents.

For US employees

  • Health insurance coverage | Medical, dental, vision, and life insurance—plans available for your family, too.
  • PTO | 4 weeks of paid time off annually.
  • Salary | The comp range for this salary is $60,000-$90,000, depending on experience and location.

Work with great people

Erik Holm
Eva Mobacker
VP of Legal
Sanna Westman
VP of People
Gurprem Sagoo
Customer Success Manager

Skills & Requirements

Who you are

  • Detail-oriented and organized
  • A doer with a bias to action
  • Able to handle multiple stakeholders
  • An excellent communicator and have the ability to work asynchronously
  • Experienced and bring know-how from a previous role with similar dynamics e.g. high end executive assistant in a fast-paced environment or chief of staff at a start-up
  • Interested in SaaS
  • Comfortable in a start-up environment where change and ambiguity are the norms

Great Place to Work

  • Flexible Work Location

  • Paid Parental Leave

  • Flexible Public Holidays

  • Flexible Working Hours

  • Extended Leave

  • Meet-ups & Workations

About the company

Planhat helps companies deal with their most important topic - to grow their NRR. Modern technology companies build their business on Planhat to make their customers more successful. A single platform for the entire company, from CS to Product to Operations, to collaborate on.

Our customers are active in in a wide range of verticals from SaaS to cybersecurity, life sciences, marketplace, consulting, decarbonization, dental equipment, and everyday trying to execute on their vision. They all partner with Planhat for their unique reasons, but with the common goal centered around becoming more data-driven and proactive with their customers. Our platform is like a lego set - assembled to each person's imagination and liking.

We were founded in Stockholm, Sweden, spent the first 6 years bootstrapped building the product, and are now a globally distributed team of 100+ people across Europe, the Americas, and APAC. We're also a remote-first company (and have been since inception), but think of it more like people-first: we hire the best people where they want and need to be. Read more at www.planhat.com.

TOMCulture is what we say, what we do and how we treat people

GenuineNo corporate BS - just be honest

FearlessWe are bold - and we play to win

CaringBe kind to yourself and others

ImpactfulWhen you do something, do it right

Kendall Varin | Contact Person

I'm interested

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