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Global Administrative Specialist

  • Applications are considered on a rolling basis
  • Iași
  • Applications are considered on a rolling basis
  • Iași

Basware Corporate Functions supports Basware business by providing and continuously developing high quality tools, processes and expertise to enable successful execution of company strategy, effective operations, and happy internal and external customers.

Corporate Functions has skilled and development-oriented people working across the world in all of Basware’s 14 countries, with truly global ways of working, and consists of Digital Office, Finance, Human Resources, Administration, Legal and Sourcing teams.

Together with other Basware units, Corporate Functions ensures that our customers can successfully meet their business objectives through cooperating with Basware and using our product and service portfolio.

As a Global Administrative Specialist, based in our Iasi office, you will be part of HR and Admin Shared Services Center. As a team we strive for first class employee experience through scalable, global processes and infrastructure.

Your key responsibility will be to deliver selected administrative services for offices and employees on a global scale and help to continuously develop these services.

Our culture is very flexible, collaborative, and friendly. You will succeed in the role if you are a quick learner with structured ways of working and an eye for the detail. You should feel comfortable with building and maintaining relationships with key stakeholders on a global scale.

Key responsibilities:

  • Purchasing activities related to Office Management and HR in several locations
  • Vendor & Invoice Management related to the above
  • Review employees’ claims in Travel & Expense Management tool, ensuring compliance with travel and expenses policies
  • Providing input for process and system development related to TEM and P2P systems
  • Creation and maintenance of work instructions related to above tasks
  • Other support to local offices as needed, in particular related to benefits, payroll and office administration

Work with great people

Hanna Ikonen
Senior Manager, Professional Services
"I feel that I can make a difference, drive improvements & take controlled risks, and all this is supported by the company."
Sam Bradner
Senior Content Designer
"Best part of my job is flexibility and variability. I don´t really have a typical day, and I like that!"
Kevin Kamau
Senior Product Manager
"Basware is a global company that values people as a crucial driver for success."
Trang Pham
Senior Specialist, Communications
"I know I can make an impact in hundreds of different ways. Basware is really unique to me – we have the best people and we are the leader in our industry."
Mika Peurala
Solution Architect
"Absolutely the best colleagues and line managers in the world!"
Jaakko Jutila
Director, Customer Support
"At Basware you have the freedom to identify and start different development activities across the organization without getting approvals from above."
Namrata Checker
Team Lead, Campaign Marketing
"What I love most about my job is the people that I work with, the freedom of putting forward my ideas, thoughts and feedback but also the freedom of creating the way of working that works best for me."
Siddhartha Bhatia
Senior Cloud Developer
"I am honored to have worked with the leaders of tomorrow. The organization is absolutely people centric with its prime focus always on employee engagement, loyalty and satisfaction."

Skills & Requirements

Skills and experience:

As an ideal candidate for this position, you have

  • Experience in Administration, ideally including Purchase to Pay and Expense Management
  • Pro-active and structured working approach
  • Accuracy and attention to detail
  • Good MS Office skills
  • Interest in continuous improvement of processes
  • Fluent spoken and written English, with good networking and communication skills
  • Multicultural awareness and sensitivity, with ability to work in a global environment

What we offer - At Basware, we have an open, supportive, and flexible working atmosphere. We are a forward-looking company and have people focused and collaborative culture. Our ways of working are truly international, and you have an opportunity to work in a global team with colleagues across the world. We encourage people to grow in their careers by offering them opportunities to continuously develop and learn.

Great Place to Work

  • We embrace a growth mindset.

  • We empower through accountability.

  • We dare to try.

  • We value every individual.

About the company

Basware is the global leader in providing networked purchase-to-pay solutions and innovative financing services. Basware’s commerce and financing network connects businesses in over 100 countries and territories around the globe. As the largest open business network in the world, Basware provides scale and reach for organizations of all sizes, enabling them to grow their business and unlock value across their operations by simplifying and streamlining financial processes. Small and large companies around the world achieve significant cost savings, more flexible payment terms, greater efficiencies and closer relationships with their suppliers.

Joining Basware means you’ll join a team filled with innovators, passionate about their work and enthusiastic about the purchase-to-pay industry we’ve pioneered. You’ll work alongside highly motivated, capable, and friendly individuals who collaborate to deliver world class solutions and services to hundreds of companies worldwide. A critical part of our culture is the high amount of trust we put into our employees—we want you to make a difference. So, we offer flexibility in how you work, giving you the freedom and support to deliver your best results. We truly live our values where our employees strive for excellence, put our customers first, lead the way, and inspire one another to build a winning team.

2020Recognized market leader with global operations, 20+ offices worldwide.

2019Gartner Magic Quadrant Leader for Procure-to-Pay Suites for fourth time

2014-2019Several industry recognitions and product launches

2012-2016Several acquisitions in the fields of e-invoicing, e-procurement and purchase-to-pay solutions

2012Launch of cloud-based B2B platform for transaction collaboration on Basware's Network

2006-2009Several acquisitions in the fields of invoice automation, data capture expertise and payment software

2005Launch of fully integrated Purchase-to-Pay solution suite

2000Basware listed on Helsinki Nasdaq, launch of purchase management software & e-invoicing service

1992Launch of first financial management software

1985Basware founded in Finland

Dan Gafiteanu | Contact Person

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