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HR and Administration Specialist (part-time, hybrid)

  • Application Deadline: Jan. 31, 2023
  • Sydney
  • Application Deadline: Jan. 31, 2023
  • Sydney

Basware is the global leader in networked purchase-to-pay solutions and e-invoicing. Basware’s commerce network connects businesses in over 100 countries and territories around the globe, enabling them to grow their business and unlock value across their operations by simplifying and streamlining financial processes. Find out more atwww.basware.com

Basware's global HR function has distinct streams for HR Business Partnering, Local HR Management and Administration, HR Shared Service Centre and Centre of Excellence (CoE) hubs for Talent Acquisition, Learning and Development and Performance and Reward. Across the different countries, HR and Administration function provides support for the local offices.

We are looking for an HR and Administration Specialist (part-time, hybrid) to join our team in Sydney, Australia.

As HR and Administration Specialist, you are part of the global HR and Administration community. You provide support for local office and HR function, its service delivery and development, conducting HR and office administration related tasks. While working in the Australian office, you will have a daily collaboration with your colleagues worldwide. To support quality and effectiveness of our services, we strive for unified approach by sharing knowledge and experience.

Key Responsibilities

In this role, you will be responsible for daily HR tasks and office administration. You will contribute to the HR and Administration process development and employee engagement in the country. Your responsibilities include:

  • Employee experience throughout the whole employee lifecycle from recruiting and onboarding to offboarding
  • Administration of payroll and providing monthly data to payroll service provider
  • Benefit and employment related pension and insurance management
  • Development and implementation of HR policies and processes
  • Health & safety management and compliance
  • Supporting in facilitating global HR activities locally
  • Communication of HR topics to your local office
  • Vendor & Invoice management relevant to HR and administration
  • Office management, coordinating and executing daily office administration practices and internal events
  • Designing and implementing local office policies and procedures

Work with great people

Hanna Ikonen
Senior Manager, Customer Services
"I feel that I can make a difference, drive improvements & take controlled risks, and all this is supported by the company."
Sam Bradner
Senior Content Designer
"Best part of my job is flexibility and variability. I don´t really have a typical day, and I like that!"
Kevin Kamau
Senior Product Manager
"Basware is a global company that values people as a crucial driver for success."
Trang Pham
Senior Specialist, Communications
"I know I can make an impact in hundreds of different ways. Basware is really unique to me – we have the best people and we are the leader in our industry."
Mika Peurala
Solution Architect
"Absolutely the best colleagues and line managers in the world!"
Jaakko Jutila
Director, Customer Support
"At Basware you have the freedom to identify and start different development activities across the organization without getting approvals from above."
Namrata Checker
Team Lead, Digital Marketing
"What I love most about my job is the people that I work with, the freedom of putting forward my ideas, thoughts and feedback but also the freedom of creating the way of working that works best for me."
Siddhartha Bhatia
Senior Cloud Developer
"I am honored to have worked with the leaders of tomorrow. The organization is absolutely people centric with its prime focus always on employee engagement, loyalty and satisfaction."

Skills & Requirements

To succeed in this role, you need:

  • Relevant work experience in HR and administration
  • Good working knowledge in relevant local legislation
  • Ability to thrive in a fast-paced organization & environment
  • Ability to collaborate with multiple stakeholders and within relevant areas of responsibility to enable the completion of tasks
  • Ability to deal with ambiguity and adapt to change
  • Positive solution-oriented mindset and ‘can do’-attitude
  • Ability to work and make decisions both independently and as a part of the team

Our Offering

We offer you interesting challenges and support from great colleagues, who want to lead the way, drive for customer success, strive for excellence and to inspire and be inspired every day.

This is a part-time position for 24 hours (60%) per week arranged in a way that is mutually agreed. It is also a hybrid role; offered in combination of working remotely and in our Chatswood, Sydney office (located next to the Chatswood station). We expect you to join evening meetings once a week due to the global nature of our company (recommended on the day working from home).

If you share our values and are interested in the role, please apply by 31st January 2023. Selection will be made as soon as the suitable candidate is found so we recommend applying early.

Please note that only candidates with full authorization to work in Australia will be considered.

For more information on the role, please send an e-mail to [email protected]


Great Place to Work

  • We embrace a growth mindset.

  • We empower through accountability.

  • We dare to try.

  • We value every individual.

About the company

Basware is the global leader in providing networked purchase-to-pay solutions and innovative financing services. Basware’s commerce and financing network connects businesses in over 100 countries and territories around the globe. As the largest open business network in the world, Basware provides scale and reach for organizations of all sizes, enabling them to grow their business and unlock value across their operations by simplifying and streamlining financial processes. Small and large companies around the world achieve significant cost savings, more flexible payment terms, greater efficiencies and closer relationships with their suppliers.

Joining Basware means you’ll join a team filled with innovators, passionate about their work and enthusiastic about the purchase-to-pay industry we’ve pioneered. You’ll work alongside highly motivated, capable, and friendly individuals who collaborate to deliver world class solutions and services to hundreds of companies worldwide. A critical part of our culture is the high amount of trust we put into our employees—we want you to make a difference. So, we offer flexibility in how you work, giving you the freedom and support to deliver your best results. We truly live our values where our employees strive for excellence, put our customers first, lead the way, and inspire one another to build a winning team.

2020Recognized market leader with global operations, 20+ offices worldwide.

2019Gartner Magic Quadrant Leader for Procure-to-Pay Suites for fourth time

2014-2019Several industry recognitions and product launches

2012-2016Several acquisitions in the fields of e-invoicing, e-procurement and purchase-to-pay solutions

2012Launch of cloud-based B2B platform for transaction collaboration on Basware's Network

2006-2009Several acquisitions in the fields of invoice automation, data capture expertise and payment software

2005Launch of fully integrated Purchase-to-Pay solution suite

2000Basware listed on Helsinki Nasdaq, launch of purchase management software & e-invoicing service

1992Launch of first financial management software

1985Basware founded in Finland

Nadia Sheikh | Contact Person

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