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AP Specialist

  • Applications are considered on a rolling basis
  • Applications are considered on a rolling basis


We are looking for a exceptionally driven Accounts Payable Specialist to join our growing team. The successful candidate will be a committed and dedicated team player with excellent customer service skills, highly organized, extremely detailed, a positive can-do attitude and the ability to build and maintain good vendor and employee relations. The ability to communicate and manage well at all levels of the organization and with staff at remote locations is essential for this role.

What’s needed in this role is a passion for everything AP and the ability to thrive in a dynamic, fast-paced and feedback-driven environment. We’re also looking for someone who is highly self-motivated, has a stellar work ethic, and is excited for the right company to support their career growth. If this sounds like a good opportunity, we’d love to meet you!


  • Maintain various Accounts Payable in boxes on a daily basis to ensure that all invoices, credit memos, and as well as other AP inquiries are properly addressed
  • Manage day-to-day procure to pay cycle, managing the processing of vendor invoices, employee expenses, prepare global payments, posting payments, bank statements etc.
  • Route invoices for approval thru NetSuite
  • Initiation of HSBC ACH payments, posting wires in NS & creation of new wire templates
  • Process international currency payments
  • Ensure all invoices and expense reports are coded to the correct general ledger, department, and business unit accounts
  • Strong knowledge of processing international invoices & wire payments
  • Resolve discrepancies and follow up with vendors and internal business approvers in a timely manner with any concerns
  • Prepare monthly AP subledger reconciliations to GL in Blackline
  • Responsible for auditing and issue resolution for Workday expenses
  • Cross train and backup to Global AP staff
  • Maintaining adherence to business process controls
  • Assist with special projects as needed

Work with great people

Ruth Liew
Senior Director, Engineering
"What keeps me at Meltwater? Our incredible teams and culture of empowerment."
Bettina Kerz
Director, Content Integrations
"I’ve been given huge opportunities to grow professionally and personally."
Tim Santos
Vice President, Product Management
"I'm motivated every day by Meltwater’s culture of continuous improvement."
Bianca Falconi
Area Director, Client Acquisition
"Meltwater always pushes me outside of my comfort zone."
Laila Mousa
Account Executive Director
"I started over 9 years ago, learning many new skills through different challenges along the way"
TCA Jayant
Managing Director, India
"Meltwater has given me a platform to help businesses in India realize the importance of external data in their decision-making"
Carstin Hao
Director of Customer Success
"Our passion for realizing people's potential has never been stronger."

Skills & Requirements



Education or Experience (in years):

  • BA degree in Accounting or Finance or equivalent experience required
  • Minimum of 2+ years practical work experience in Accounts Payable in a high growth, fast paced environment

Knowledge and skills:

  • Strong knowledge and experience with Netsuite AP is required
  • Experience with international banking, multi-currency payments
  • Strong organizational skills: task prioritization, attention to detail and effective time management.
  • Ability to exercise sound judgment and make decisions based on accurate and timely analysis
  • Thrives in a growing organization with excellent attention to detail, follow up, critical thinking and analysis
  • True team player, ability to work effectively with peers and other department
  • Experience with NetSuite and Workday Expense, highly desirable
  • A good understanding of the purchasing process and purchase order lifecycle
  • Working knowledge of AP best practices and system integrations.
  • High levels of personal and professional integrity in the handling of confidential information
  • Ability to understand issues, demonstrate resourcefulness and pro-actively resolve problems effectively and efficiently.
  • Strong analytical & problem-solving skills to research and resolve inquiries and respond in a timely manner.
  • Excellent customer service and communication skills, both written & verbal.
  • Mid- to advanced PC skills using Microsoft Office product suite (ex: Outlook, Word, Excel)

Great Place to Work

  • Over 2,000 amazing colleagues across 25 countries

  • Global opportunities

  • Excellent Benefits

  • World Class Products

  • Employee Wellness Initiatives

  • Flexible Work Options

  • Innovative industry and renowned customer base

  • Diversity and Affinity groups

  • Ongoing training and leadership programs

About the company

Why Meltwater?

Meltwater has gone from humble beginnings in Oslo, Norway in 2001 to the global leader in media intelligence with 30,000 global clients today. We provide solutions to help modern PR, communication, and marketing professionals better understand their current media landscape, both in the news & social media.

For almost 20 years, Meltwater has maintained a very unique culture based on a foundation and belief in people and the potential they possess, regardless of experience. Our motto? When you have the right people in the right working environment, great things happen. There are 2,000 members of the Meltwater family residing in 55 offices across 25 countries around the world. No matter what office you’re in, you’ll be surrounded by the best colleagues you’ve ever had.

Meltwater employees embody the work-hard, play-hard spirit through our 3 core values- Moro (fun), Enere (number one) and Respect (Respect). These founding principles stem from our Norweigan roots and are why Meltwater has been named a Great Place to Work in several markets across the globe. We have high energy, open concept offices that focus on teamwork and collaboration. We ensure our employees have easy access to management and learn quickly from those around them.

At Meltwater, the average isn’t good enough. Our goal is to build a groundbreaking company supported by a thriving culture in which our people aspire to exceed their personal expectations. We only promote our sales leadership team from within the company, and our goal is to facilitate your long-term professional growth.

Our work is fun, challenging and rewarding, and we’re looking for driven individuals, passionate about learning business by doing it.

Equal Opportunity

Meltwater is firmly committed to affording equal employment opportunities to all candidates and employees alike without regard to race, color, religion, age, national origin, gender, sexual orientation, gender identity or gender expression, marital status disability, veteran status and we treat each individual with respect and dignity.

The “EEO is the Law” poster is available at: http://bit.ly/2KBm9Ei

And “EEO is the Law Supplement” poster is available at: http://bit.ly/2Kmxnxd

On-Line Accessibility Directive: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us here for assistance.

What we stand forTOM

Moro [‘mo(·)ro]This is the Norwegian word for "fun." We believe that in order to become truly successful, we should all enjoy what we do on a daily basis. That’s why we promote a fun, collaborative working environment, where individuals should feel comfortable and inspired.

Enere [‘e nðr’e]In Norwegian, this means “number one.” At Meltwater, ‘average’ isn’t good enough. Our goal is to build a groundbreaking company, where team members push themselves beyond their comfort zone, to develop as professionals, and as people.

Respekt [re’spekt]The Norwegian word for “respect.” We believe that it matters how a company or an individual becomes successful. We are not willing to achieve success at any cost, and we believe that there is always a right way to become number one.

Hiral Khalasi | Contact Person

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