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Global People Operations Specialist

  • Helsinki +3 more
  • Helsinki +3 more

WithSecure™ protects businesses all over the world from modern threats. We do this through a Co-security approach born from first-hand knowledge that no one can solve every cyber security problem alone. Every single day, our diverse, growing team fights against online extortion, threats to national infrastructure, the unlawful spread of sensitive information, and everything in-between. The best part about working for WithSecure is our people! We are a community of dedicated and passionate professionals that take workplace happiness seriously. If you’re looking for something that’s more than just a job – we’d love to hear from you.

This role supports the Head of People & Culture in Finland and the UK, which are our largest locations, with all practical matters related to the employee experience. These tasks relate to managing various types of benefits and their respective providers, employment related documents, our vetting and reference process and also some payroll administration and reporting. The role is also expected to provide guidance to our employees in questions related to their employment and our processes and policies. The role will also work closely with the wider global People & Culture team and have the opportunity to take part in various global projects. Our aim is to offer an amazing employee experience in this new hybrid working environment and this role is critical in supporting the People & Culture leads as well as helping employees with employment related queries. The role will liaise with external service providers and regulatory bodies on regular basis and therefore will need to be able to communicate fluently (in writing as well as verbally) in Finnish and English.

The role will work closely with the local stakeholders and collaborate with peers in other countries and regions. The role reports to the Head of People & Culture UK with dotted line to the equivalent role in Finland. It can be based in either Helsinki or in the UK

This role will benefit from a person who is an independent self-starter who enjoys helping others and improving existing processes and ways of working. It requires a good attention to detail, organisation skills and a positive service mindset. It is helpful to have an introductory understanding of employment regulations in either country (Finland or the UK).

If you don’t feel like you meet every single requirement or have done exactly everything listed below, but the role still excites you please apply anyways.

This is a great role to start your HR career in a truly global environment, or to make use of previous administrative experience in a new area. We here at WithSecure are dedicated to build a diverse and inclusive workplace, and believe most skills and experiences can be developed over time and we want to help you do that. The most important qualifier is your mindset and willingness to learn. We also embrace the hybrid working culture and focus on outputs, so while we believe there is enough work for full time in this role, your working hours and location can be discussed.

Key Responsibilities

  • Monthly coordination for information to be submitted on time to the payroll vendor for UK (Payroll circa 300 people)
  • Processing information for new starters, change of details, leavers and accompanying administration for payroll/HR
  • Assisting in any reporting requirements from Finance or other functions/authorities
  • Provide first line advice to employees and line managers on administrative issues connected with absence, holidays, maternity / paternity etc and on employee benefits, including enrollment and changes
  • Administration of the company HRIS system as required (Workday) and resolve WD tickets (training to be provided)

  • Respond to incoming requests for information e.g. references, proof of employment, travel letters etc.

  • Support in any relocation administration when needed globally (working closely with vendors supporting with this)

  • Support the coordination of onboarding and offboarding for employees.

  • Manage the Vetting vendor and support LMs, and employees to ensure DBS and Vetting checks are completed in a timely manner.
  • Track globally all ER cases, PIPs, termination agreements etc so we have an up to date overview globally, per country

  • Conduct exit interviews as required.

  • Provide administrative and generalist support to the People and Culture team as required, including any other reasonable duties or projects as directed

  • Occasional support in arranging local team events

What are we looking for?

  • A self starter with great relationship building skills
  • Fluent in Finnish and English because this role needs to be able to communicate both in written format and verbally with external vendors and government bodies which do not speak English in Finland
  • Ability to prioritise and coordinate many different tasks and activities
  • A positive, service minded attitude
  • Passionate about employee experience and improving how worklife ought to be

  • A base understanding of employment law and regulations ( in Finland and/or the UK)

  • Experience working with payroll and/or background checks (vetting)

  • Experience in vendor management and dealing with suppliers

  • Experience with Workday or any other HR system/tool
  • Experience in reporting and working with Finance colleagues

What will you get from us

  • An opportunity to become part of an international People and Culture team that works closely together and supports each other towards common goals
  • Flexible approach to work schedule
  • Possibility to work remotely

  • International and fun-loving working atmosphere, opportunities to build your knowledge through training, competitive salary and benefits.

Work with great people

Karolina Malagocka
Senior Marketing Manager
"We see the value of each and every person"
William Jardine
Managing Consultant
"The freedom is a big thing for me. The trust you are doing something worthwhile."
Robert Grześkowiak
Lead Software Engineer
"At WithSecure you won't feel bored. There are opportunities to learn new things every day."
Fairuz Zainor
Researcher
"I joined WithSecure (previously F-Secure) straight after graduating and now, 10 years later, I am still happy to be here."

Great Place to Work

  • Over 1,700 amazing colleagues in nearly 30 offices

  • Possibility to protect the world

  • Work with best of class experts who care

  • Relaxed, open and fun working environment

  • 68+ of nationalities

  • Global with the spirit of a small company

About the company

Purpose – Why we exist
We are here to build and sustain trust in a digital society
We are here to build and sustain trust in a digital society — trust that is threatened by uncertainty, fear and worry caused by cyber attacks and crime.

Vision – Where we are heading
No one should experience a serious loss because of a cyber attack
We envision a future where no one should experience a serious loss or be put out of business because of cyber attack or crime. At least no one who puts their trust in us.

Mission – What we do
Accelerate transition to outcome-based security
Our mission is to research, innovate and build technologies, human expertise and delivery-business models that will accelerate our customers’ and partners’ transition to outcome-based security.

Amy Perrin | Contact Person

I'm interested
WithSecure

Helsinki +3 more
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