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Entry level

Application Deadline: Oct. 9, 2022

Location: København

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Contact Person
Martine Gøth-Rasmussen

Job Description

As HR & Administration Assistant at By Malene Birger, you support and provide service to managers and employees in the entire BMB organization, in HR administrative issues.

You deliver high quality in all aspects of your work. This implies, that you always keep deadlines and see yourself as an ambassador who constantly strives to increase the knowledge of our brand. You are constantly on the outlook for new ways to develop the brand and the organization.

You are a professional by attitude, and act as a role model, helping your colleagues to understand and work in correspondence with the BMB Universe and utilizing the BMB values in any customer, colleague or manager relation.

Daily tasks

  • Administrative tasks related to:

    • Updating HR data in the HR platform: EPOS HR
    • Answering questions related to registering absence in the absence platform
    • Follow up on employment contracts for all of BMB
    • Updating Employee Handbooks & Guidelines
    • Updating organization chart
    • Administration of on-boarding and off-boarding
    • including
    • Maintain and continuously update process description and management tools related to onboarding
    • Preparing digital welcoming package
    • Ordering flowers
    • Return of equipment
    • Updating our internal app
    • General assistance to managers
    • Ad hoc tasks including but not limited to

    • Ordering goods on Coop Mad / Nemlig.com for the kitchen

    • Watering plants
    • Washing kitchens cloths etc.
    • Ordering office supplies
    • Main contact for the Cleaning company, City Container etc.
    • General assistance on house related tasks
Skills & Requirements


  • Relevant HRM educational background
  • Updated knowledge of Labor Laws in DK & SE
  • Analytic & professional abilities
  • Experience in working with other cultures
  • Strong English skills, both written and oral
  • Super user in excel, word, PowerPoint & Outlook
  • Strong understanding of BMB Business & Universe - BMB Ambassador


  • High personal drive, engagement & an action oriented approach
  • Creative, independent & innovative mindset
  • Proactive
  • Business & Performance oriented
  • Authentic and profound – what you say is what you do
  • Trustworthy with great respect for other people
  • Extrovert personality with good abilities of building good external relations/suppliers
  • Able to work under high pressure and adhere to deadlines
  • Well structured and good at prioritizing and delegating tasks

The position is 15 to 20 hours per week and you will be part of the Finance team.
Start-date: 1st November 2022

About the company

Founded in 2003, By Malene Birger is a brand devoted to the contemporary bohemian – delivering long-lasting investment pieces with a conscious approach. The collections embrace an eclectic vision of Scandinavian minimalism, finding a niche where refined and elevated style meets free-spirited ease. Everything we create must serve an authentic purpose in the curated wardrobe of the By Malene Birger woman.

By Malene Birger is committed to creating a balanced, diverse, and inclusive atmosphere for all employees. We ensure that all people are treated equally and we welcome applications from any qualified candidate irrespective of nationality, age, gender, sexual orientation, or religious beliefs.

We cultivate a creative and easy-going culture at our head office in Copenhagen. We curate monthly playlists, host house breakfasts, and have regular after work events. We work in a flat structure and encourage growth, both within your role and within the company. _ _

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