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Office Services Specialist - 6 Months Fixed-Term Contract

  • Application Deadline: Oct. 3, 2022
  • Kuala Lumpur
  • Application Deadline: Oct. 3, 2022
  • Kuala Lumpur

WithSecure™ protects businesses all over the world from modern threats. We do this through a Co-security approach born from first-hand knowledge that no one can solve every cyber security problem alone. Every single day, our diverse, growing team fights against online extortion, threats to national infrastructure, the unlawful spread of sensitive information, and everything in-between. The best part about working for WithSecure is our people! We are a community of dedicated and passionate professionals that take workplace happiness seriously. If you’re looking for something that’s more than just a job – we’d love to hear from you.

Our People & Culture Team is looking for someone for a 6 month fixed term period to help manage the day-to-day operations at our Kuala Lumpur office.

We need:

As part of our People & Culture Team we need someone to contribute and manage day-to-day office administration and operations to ensure the efficient operation of the Office, Facility and Security Services at WithSecure's Malaysia office premises.

This position will be based in Kuala Lumpur.

Responsibilities:

  • Engagement with KL Office employees, to ensure smooth office operations continue and that our plans for new office spaces align with their future working needs.

  • Assist with new space planning, collaborating with landlord, design team and WithSecure stakeholders to include office security, network, AV & IT needs, and furniture planning.

  • Oversee required procedures to ensure compliance for health and safety, security and environmental standards and accreditations.

  • Provide Office & Reception Services to WithSecure employees, as well as to our sub-tenant, who occupy part of the office and share some of our facilities.

  • We also wish to develop our Office Services to ensure that the premises contribute to the Employee Value Proposition and give employees an amazing place to work.

You will be based in Malaysa but will be part of a global People & Culture team, reporting to the Office Services Manager, who is based in Helsinki, Finland. Initially this role is for a 6 month period, after which the position will be reviewed.

In this role, you will be expected to:

  • Provide support services to the KL office, within a defined budget.

  • Effective communication on behalf of the company to our Malaysia employees.

  • Carry out invoice reviews related to office suppliers and service providers.

  • Coordinate real-estate issues such as renovation, moves and office-related services; resolve office-related malfunctions and respond to requests or issues.

  • Align on People & Culture and Office Services processes with HR & Office Services colleagues.

  • Develop environmental office improvements.

  • Act as the main contact point for external service providers.

What is needed to succeed in this role:

  • Experience as an office manager.

  • Fluent English language skills.

  • Strong PC and MS Office skills. We use Workday for HR and Finance, as well as Office365, Excel, Powerpoint, Sharepoint, Jira and Teams.

  • Excellent attention to detail and strong organizational ability.

  • Effective communications skills both oral and written.

  • Ability to consistently meet deadlines.

  • Thorough understanding of office management procedures.

  • Positive attitude and a passion to change things for the better.

What we offer:

  • A competitive salary.

  • Work Monday-Friday - normal office hours.

  • Benefits including - Lifestyle benefit, Mobile phone benefit, Transportation allowance, Insurance, Medical benefit for self and spouse/child.

These and many more things to keep our best asset – people – happy!

It is a fixed term role for 6 months

If you think this role suits you and you would like to be part of our growing team, please apply before 3rd October 2022.

(* Please note that priority would be given to candidate(s) with ready permission to work in Malaysia.)

Work with great people

Karolina Malagocka
Senior Marketing Manager
"We see the value of each and every person"
William Jardine
Managing Consultant
"The freedom is a big thing for me. The trust you are doing something worthwhile."
Robert Grześkowiak
Lead Software Engineer
"At WithSecure you won't feel bored. There are opportunities to learn new things every day."
Fairuz Zainor
Researcher
"I joined WithSecure (previously F-Secure) straight after graduating and now, 10 years later, I am still happy to be here."

Great Place to Work

  • Over 1,700 amazing colleagues in nearly 30 offices

  • Possibility to protect the world

  • Work with best of class experts who care

  • Relaxed, open and fun working environment

  • 68+ of nationalities

  • Global with the spirit of a small company

About the company

WithSecure™ protects businesses all over the world from modern threats. We do this through a Co-security approach born from first-hand knowledge that no one can solve every cyber security problem alone. Every single day, our diverse, growing team fights against online extortion, threats to national infrastructure, the unlawful spread of sensitive information, and everything in-between. The best part about working for WithSecure is our people! We are a community of dedicated and passionate professionals that take workplace happiness seriously. If you’re looking for something that’s more than just a job – we’d love to hear from you.


Eugene Harper | Contact Person

I'm interested
WithSecure

Kuala Lumpur
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