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  • Applications are considered on a rolling basis
  • Kyiv
  • Applications are considered on a rolling basis
  • Kyiv

An Office Manager has the full responsibility for the country office in a Country Unit.

As an Office Manager at Vaimo, you will need to ensure that your Office operations align with Vaimo’s mission, strategic objectives, policies and company culture. Ultimately, you will drive employee satisfaction within your Office.

The role of Office Manager would suite someone who enjoys a service focused role and the challenge of being the day to day go to person for all tasks and questions that the employees in your office are facing.


The duties and responsibilities of the Office Manager specifically include the following:

  • Constant availability and ability to serve as a central contact to people inside and outside the company: employees, customers, visitors and building management.
  • Event planning to include scheduling and coordinating internal and external meetings, logistics and catering.
  • Co-ordinate with other departments such as HR and Marketing to help driving local implementations of office branding, culture implementation etc.
  • Arrange travel bookings.
  • Project manage office related projects (renovation and etc).
  • To create/manage/update office documentation/handbook.
  • Provide full administrative support to Vaimo's office.
  • Maintain and manage an office budget.
  • Organising and chairing meetings with staff.
  • PA duties from time to time to the Country Manager.
  • Support HR department with administrative tasks.
  • Implementing and promoting equality and diversity policy and our company values.
  • Reviewing and updating health and safety policies and ensuring they are observed.
  • The willingness to travel from time to time to gain and share knowledge with your colleagues.
  • Other additional tasks given by the senior management.

Work with great people

Kristiina Lenman
Legal Manager
"Vaimo is an international, rapidly growing, high-tech and highly professional company to work at."
Juri Kostjunin
Frontend Developer
"Vaimo is a company where you can grow as a professional and have a lot of fun with your colleagues."
Wilko Nienhaus
"Working at Vaimo means being part of fast growing company and being able to influence that growth."
Elvin Risti
Technical Manager
"Challenging tasks keep me motivated and my own learning curve keeps on rising."
Anna Smykun
HR specialist
"Vaimo is not just a job for me-it is my second home and the place I want to get back to every day."
Nadiia Matiichenko
BUM of DenWay BU
"Working with many clients, supporting team members worldwide & having direct managers from different cultures gave me unique experience. Don't stay idle, challenge yourself beyond your comfort zone."
Pavlo Opriatov
Backend Developer in International
"I have experience from three Vaimo Business Units & in each one I've had a great team & interesting projects. if you're looking for new opportunities, I advise you to look around - there's plenty here"
Natalia Sheika
QA Engineer
"If you feel your personal growth has slowed down, step out of the comfort zone and make a smart decision by putting yourself in a new environment within Vaimo."

Skills & Requirements

The following minimum skills/qualifications will be required:

  • A positive attitude and good communication skills.
  • Experience in administrative work.
  • Organised and hard-working.
  • The ability to resolve disputes, conflicts and complaints internally.
  • A good level of both verbal and written English.
  • Ability to use your own initiative and work well as part of a team.
  • Outstanding problem-solving ability.
  • Willingness to work in a growing and changing environment.
  • Deliver the highest standards of client service.


At Vaimo you will be part of a young, informal and dynamic environment with professional and world-leading colleagues. You will work in a friendly environment, where we emphasize inspiring work environment.

Apart from a great working experience we offer:

  • Beautiful and comfortable working environment as well as professional equipment and office in the city center.
  • Competitive remuneration packages.
  • Unforgettable corporate events.
  • Team building activities.
  • Fresh fruits & juices

Great Place to Work

  • Superb training

  • Career development opportunities

  • Friendly and dynamic work environment

  • International career

  • Competitive remuneration packages

  • Modern and role based tech gear

About the company

Founded in 2008, Vaimo is the global leader in delivering award-winning digital storefronts, omni-channel solutions and mobile apps. Our only focus is to accelerate B2B and B2C sales for our brand, retail and manufacturer clients. With 15 global offices across EMEA and APAC and over 300 employees, we provide an international presence that allows us cultivate close, long-term relationships with our clients. With a focus on driving digital innovation our services cover the full-spectrum of your Commerce needs ranging from strategy, design, development, optimisation, cloud services, all the way to wherever your Commerce initiatives reach. We deliver solutions around B2B, B2C, Omni-Channel, PIM, Order Management and Business Intelligence.

Every year, Vaimo wins awards in recognition of our commitment to technical excellence, innovation and satisfaction. Among others, we have received the Gazelle Award (6th consecutive years), listed as Econsultancy’s top 100 digital agencies (2 consecutive years) and Magento has recognised Vaimo's leadership by selecting us as Global Elite Partner in 2017, Commercial Partner of the Year in EMEA in 2017, Omni-channel Partner of the Year in 2016 and EMEA Partner of the Year in 2015.

August 2008VAIMO Sweden is established.

December 2010VAIMO enters Estonia.

March 2012VAIMO enters UK.

March 2012VAIMO enters South Africa.

February 2013VAIMO enters Norway.

May 2013VAIMO enters Finland.

January 2014VAIMO enters Ukraine.

August 2014VAIMO enters Denmark.

August 2015Vaimo signs a strategic partnership with one of the Asia's largest eCommerce companies Transcosmos.

November 2015VAIMO enters UAE.

January 2016VAIMO acquires Customerwise - the Danish Magento solution partner.

May 2016VAIMO enters Japan.

2018VAIMO enters BeNeLux.

January 2019VAIMO enters Poland.

March 2019VAIMO enters the USA.


TOMProfessional growth and new opportunities for self-development

TOMOpportunity to try yourself on a different role

TOMNew projects and challenges

TOMNew team and culture

Valeriia Dolgorukova | Contact Person

I'm interested