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Executive Assistant to the President and CEO

  • Applications are considered on a rolling basis
  • Solna
  • Applications are considered on a rolling basis
  • Solna

Adapteo is searching for an experienced Executive Assistant to our newly appointed President and CEO, Johanna Persson, on our journey of Building Adaptable Societies. As a well-structured professional with a can-do-attitude, clear eye for detail and solid administration and communication skills you will be the perfect fit to our dynamic organization. Sounds interesting? Put in your application already today, we’d love to hear from you!

As Executive Assistant, you are the center of planning, scheduling and communication for Adapteo’s CEO, with whom you will have a close collaboration. You will be acting as the right hand of your manager being highly involved in the day-to-day life and planning of the CEO as well as other senior stakeholder in Adapteo’s Group Management Team.

Your responsibilities will include

  • Manage and maintain the CEO’s schedule, appointments and travel arrangements, including prioritization of requests and managing conflicting demands
  • Keeping track of the corporate calendar and coordinate, plan and prepare board and management team meetings including presentation decks, agenda and minutes
  • Administration such as expense reporting and procurement requests on behalf of the CEO
  • Plan and coordinate internal and external events as well as larger conferences and off-site gatherings
  • Accompany on some travels where extra coordination is needed (very limited)
  • Support and provides back up within monthly HR and Payroll administration
  • Be the “go-to” person for support activities in the Head Office

Skills & Requirements

Your profile

This is the perfect role a person who enjoys working in a growing and dynamic organization with highly engaged colleagues. We are looking for an experienced Executive Assistant with strong planning, coordination and communication skills. In addition to this we believe that you have:

  • Experience from executive support, preferably in an international environment
  • A strong eye for details and aim to deliver with quality
  • High level of integrity and discretion in handling confidential information
  • A service-minded and flexible approach with a can-do attitude
  • Strong relationship building skills
  • Excellent knowledge and experience of Microsoft Office
  • The ability to work independently in setting priorities, excels in time management and can work efficiently and effectively in a fast-paced environment
  • Fluency in written and spoken English and Swedish

What we offer

In this role you are given the opportunity to be part on our journey of Building Adaptable Societies and shaping the world in a sustainable way. Working closely to the CEO and senior management you will have a front row seat on this journey in an organization that dares to think new and challenge the ordinary.

At Adapteo, we always strive to develop our employees in the best way! Our promise to you is to provide you with opportunities for development in various ways. What we want in return is your commitment, proactivity and collaboration.

This is a permanent position starting as soon as possible. Your location will be in Solna, Sweden. Travelling is required occasionally.

Selection will be ongoing so apply as soon as possible. Applications can be submitted in both English and Swedish.

For questions regarding the role please reach out to Adapteo's SVP HR, Simon Persson tel. +46 70 224 9765, [email protected]

For questions regarding the process please reach out to Talent Acquisition & Employer Brand Partner Sonja Paganus: [email protected]

We are looking forward to your application!

Great Place to Work

  • We contribute to a better future

  • We accelerate together

  • We are a solid company with a growth mindset

  • We love flexibility

  • Proactive, Collaborative & Committed

About the company

Adapteo is the leading adaptable space partner in Northern Europe. We develop, build, rent out and sell adaptable buildings for schools, daycares, care centres, offices, and accommodation. With our modular and circular building solutions, our customers can transform, repurpose, scale up and scale down based on their changing needs. That is how we build adaptable and sustainable societies (see our circular film here). Adapteo has a building portfolio of 1.3 million square meters and operates in Sweden, Finland, Norway, Denmark, Germany, Belgium, the Netherlands and Lithuania. We currently number about 500 employees with head offices in Stockholm, Sweden and Vantaa, Finland. A majority of our revenues is generated by rental contracts from the public sector.

Adapteo’s core values provide a foundation for our business and our culture. Whether employee, customer or stakeholder, your experience of Adapteo should be of a company that is Proactive , Collaborative and Committed.


testAdapteo operates in Sweden, Finland, Norway, Denmark, Germany, the Netherlands and Lithuania.

testPortfolio size ~34,000 building units, ~1,300,000 sq m

testWe are certified according to ISO 9001 and 14001

testThe leading adaptable space partner in Northern Europe

testOur adaptable buildings are usually used as schools, daycare centers, offices, and accommodation, but can also be used as shops, laboratories or health care centres. We are only limited by imagination

testWe can deliver anything from one single classroom to solutions of several thousand square metres

testThrough our two business areas Rental space and Permanent space we can offer anything from short term rentals through to ownership solutions

testSustainability is at the core of our business at Adapteo; we incorporate sustainability aspects in our strategic planning, design, and operations. Our ambition is to become one of the most sustainable companies in the industry and take lead in our field.

SImon Persson | Contact Person

I'm interested
Adapteo Group

Solna
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