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Executive Assistant

  • Applications are considered on a rolling basis
  • Stockholm
  • Applications are considered on a rolling basis
  • Stockholm

Writing this job ad makes us feel like hypocrites. Because teaming up with an executive assistant is far away from our self-image. It is also, on paper, very far away from the company culture we have created. Mentimeter is built as an inclusive, flat organization where self-leadership is highly valued. Everyone makes coffee and fetches toilet paper if missing. No one's time is more valuable than others. You get it.

But, our culture is also about working smart, and lately, we have noticed that we are not really doing that. We are experiencing hyper-growth in our customer base as well as welcoming more than 100 talented employees each year. Also, our newly opened office in Canada adds complexity to the operations. The executive team needs support to better meet the demands and deliver higher impact in our mission to make more voices heard in the world.

Therefore we need an executive assistant to provide high-level support to our management team as a whole and specific members of the team. We were hoping you could help us drive an influential agenda, strike a balance between important and urgent better, glue work, level up internal and external communication, and nurture vital relationships.

We hope you will join us to unleash even more success!

Responsibilities:

  • Collect and prepare information for use in internal meetings and presentations

  • Write briefs, decision material and work with project plans

  • Document meeting minutes, manage and follow up on action items

  • Coordinate travel arrangements and venues

  • Organize dinners, special events and team off-sites

  • Project management of special projects

  • Make pedagogical and engaging presentations

  • For some members of the executive team you will:

    • Manage the inflow of requests and tasks and plan, organize and manage weekly planning and schedule.

    • Screen email and LinkedIn, respond to people, and take appropriate actions

    • Support in administrative tasks

    • Write content and posts for LinkedIn and/or blogs

Work with great people

Soner
Front-end Developer
"Dog videos vs. Cat videos is the ever ongoing fight of Internet. Soner has clearly picked a side: Doggos. The cuter and hairier the better."
Federica
Business Development Director - Sales
"All the way from Italian metropolitan via small town of Switzerland to Stockholm to be a part of the Menti-family. It's like it was written in the stars (check the cancer sign)."
Anna
Product Manager
"Anna is a Stockholmer and a part of the Mentimeter KTH alumni crew. When she's not innovating at Mentimeter, she's doing jumping jacks on the handball court or partying in the USA."
Carl
Head of Brand
"As a kid Carl wanted to be a fashion designer, but ended up doing the next best thing - branding and PR. When he's not at Menti he's touring Sweden with his cover band (apparently they're terrible)."

Skills & Requirements

  • 5+ years of work experience in a fast-paced and diverse environment, preferable within the start-up industry.

  • Excellent English written and oral skills. Being great at adapting tonality for different channels and receivers.

  • A track record of successful project management achievements and demonstrated ability to be proactive and take initiative.

  • Strong organizational and stakeholder management skills.

  • Previous experience from working as an executive assistant is an advantage but not essential.

We believe you:

  • Are flexible, self-going and driven

  • Demonstrate proactivity and execution orientation.

  • Love to learn new things and value curiosity.

  • Are reliable, thorough and structured.

  • Exercise good judgment, discretion and confidentiality.

  • Great understanding of what service can be for different situations.

You will support the whole management team in general and Niklas Ingvar (CITO), Anna Gullstrand (CPCO) and Johnny Warström (CEO) in particular.

The recruitment process consists of:

  • Personality test and logical ability test

  • Introduction interview

  • Business case

  • Competence interview

  • Culture interview

Please apply in English, we are looking forward to meeting you!

Great Place to Work

  • Access to a personal leadership coach

  • Private healthcare insurance

  • Wellness allowance 5000 sek/year

  • Individual budget for professional development

  • Private pension matching ITP-level

  • 1 month (optional) relocation trip in Europe/year

  • Attractive insurance package

  • 30 days of paid vacation per year

  • A diverse, modern and inclusive work environment

  • 5 weeks paid vacation

  • Access to a personal leadership coach

  • Individual budget for professional development

  • Pension plan

  • Wellness allowance CAD 700/year

  • 1 month (optional) relocation trip per year

  • RRSP matching

About the company

Our vision is to transform presentations, meetings and lectures by turning passive audiences into engaged contributors. We make this possible through our interactive presentation platform where the traditional presentation monologue becomes an inclusive dialogue. We believe in the power of together and that the most successful leaders listen to be heard.

With Mentimeter, users become the best presenter they can be. Meetings become more productive, participants learn more and have fun whilst doing it.

We have more than 200 million users and customers in over 200 countries. On our way to making the world a better place, one presentation at a time.


Stephanie Lindstrand | Contact Person

I'm interested
Mentimeter

Stockholm
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