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Payroll Administrator
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Media Intelligence


Accounting & Finance


Entry level

Location: Austin +5 more

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Contact Person
Elona Kita

Job Description

The Payroll Administrator is required to process payrolls timely, accurately and in compliance with federal, state, and local regulations. The payroll administrator will be the point of contact for answering employees’ questions about payroll taxes, year-end tax forms, benefits, and 401K deductions. The role will report directly to the Sr Global Payroll Manager for Americas.


  • Assisting in processing of bi-weekly and semi-monthly US payrolls and ensure compliance with all federal, state, and local regulations.
  • Send weekly communication to all non-exempt employees and ensure that timecards are submitted and approved on time.
  • Assisting in processing the day-to-day payroll operations including processing new hires, merit increases, terminations, LOAs, bonuses, liens, and garnishments accurately and in a timely manner.
  • Provide payroll reconciliation reports to the Sr Global Payroll Manager for approval.
  • Process funding 401K contributions for each payroll.
  • Assist in managing external audits. (401K and Workers’ compensation)
  • Respond timely to employee inquiries concerning payroll related matters.
  • Partner closely with HR on employee benefits, timecard issues, OT calculations and withholding (401K, FSA, HSA, etc) elections.
  • Assist with the payroll registration and setup for new locations as needed.
  • Responsible for maintaining payroll SOX, policies, and procedures documentation.
  • Assist with ad hoc reporting and payroll projects as needed.
  • Assist in frequent internal payroll audits and process improvement.
Skills & Requirements


  • 2+ years of relevant payroll experience.
  • Canadian and US payroll experience and Certified Payroll Professional (CPP) certification preferred.
  • Comprehensive understanding of the best payroll practices along with the Federal and State regulations.
  • Experience with Workday, ADP Workforce Now, and Microsoft Excel.
  • Experience with Netsuite is a beneficial advantage.

Personal Characteristics

  • Team player with excellent customer service and communication skills.
  • Strong organizational skills and high attention to detail.
  • Self-starter who regularly takes initiative and can juggle multiple projects while simultaneously demonstrating creativity and judgment.
  • Ability to create, optimize, and execute processes for a growing company using best practices.
  • Takes pride in meeting deadlines and exceeding expectations on quality of output.
  • Impeccable integrity and ethical standards. Self-aware, accepting, honest, open, polite, and respectful of others.
  • A commitment to personal growth, learning, and development.


Bachelor's Degree (Preferred)

Experience: Payroll - 2 years

License/Certification: Certified Payroll Professional (Preferred)

About the company

Why Meltwater?

Meltwater has gone from humble beginnings in Oslo, Norway in 2001 to the global leader in media intelligence with 30,000 global clients today. We provide solutions to help modern PR, communication, and marketing professionals better understand their current media landscape, both in the news & social media.

For almost 20 years, Meltwater has maintained a very unique culture based on a foundation and belief in people and the potential they possess, regardless of experience. Our motto? When you have the right people in the right working environment, great things happen. There are 2,000 members of the Meltwater family residing in 55 offices across 25 countries around the world. No matter what office you’re in, you’ll be surrounded by the best colleagues you’ve ever had.

Meltwater employees embody the work-hard, play-hard spirit through our 3 core values- Moro (fun), Enere (number one) and Respect (Respect). These founding principles stem from our Norweigan roots and are why Meltwater has been named a Great Place to Work in several markets across the globe. We have high energy, open concept offices that focus on teamwork and collaboration. We ensure our employees have easy access to management and learn quickly from those around them.

At Meltwater, the average isn’t good enough. Our goal is to build a groundbreaking company supported by a thriving culture in which our people aspire to exceed their personal expectations. We only promote our sales leadership team from within the company, and our goal is to facilitate your long-term professional growth.

Our work is fun, challenging and rewarding, and we’re looking for driven individuals, passionate about learning business by doing it.

Equal Opportunity

Meltwater is firmly committed to affording equal employment opportunities to all candidates and employees alike without regard to race, color, religion, age, national origin, gender, sexual orientation, gender identity or gender expression, marital status disability, veteran status and we treat each individual with respect and dignity.

The “EEO is the Law” poster is available at: http://bit.ly/2KBm9Ei

And “EEO is the Law Supplement” poster is available at: http://bit.ly/2Kmxnxd

On-Line Accessibility Directive: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us here for assistance.

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