PRIVACY POLICY

This privacy policy describes how Euromaster AB, business ID 556078-6500, address Stormhallsvägen 6, Box 1134, 432 15 Varberg, phone number 0340- 829 00 (“Euromaster” “Employer”, “we”, “us”) collects and process personal data about job applicants (“Candidates”, “you”) through the service Jobylon (“Jobylon”), including your rights regarding your personal data and how to enforce them. It is important for us that you have confidence in how we handle your privacy and personal information.

If you apply for a job, get recommended for a position, get in touch with Euromaster or Euromaster otherwise processes your data through Jobylon, Euromaster is the data controller (as defined in the General Data Protection Regulation 2016/679 (“GDPR”)). Jobylon AB will only process your personal data as a data processor, meaning that it is Euromaster and not Jobylon AB who determines how and why your data is processed.

Please do not hesitate to reach out to Euromaster if you have any questions or comments regarding your personal data or this privacy policy: Via email, at [email protected] Via telephone, at 0340- 829 00. Via regular post, at Euromaster AB, Box 1134, 432 15, Varberg, Sweden

You may of course always contact the Jobylon privacy team at [email protected] with any questions you may have. However, please note that as a data processor Jobylon may not respond to your request or fulfil any of your rights without the approval of the Employer. The Jobylon privacy team are however happy to forward your request to Euromaster.

PERSONAL DATA THAT THE EMPLOYER PROCESS We process the following categories of personal data about you:

• Contact details. Your name, email address, telephone number and postal code.
• CV and other information included in the application. We will process your CV, cover letter, work samples, references, letters of recommendation and other information you provide us with in your application. If sensitive data is included by you, we will process such information only to the extent necessary and justified in accordance with the consent you have provided us.
• Data from interviews and other reference information. This means notes from interviews with you, assessments or tests made, expectations and salary requirements.
• Communications data. We will collect and store your communication with us and any information provided to us in such communication.
• Special categories of personal data (“sensitive data”). If sensitive data is included by you in your communication with us or in your resume, we will process such information only to the extent necessary and justified in accordance with the consent you have provided us.

HOW WE GATHER YOUR PERSONAL DATA

Information you give to us. Most of the information we process about you is received from you. You may directly or indirectly give us information about yourself in different ways, for example when you contact us or through your application. You can always choose not to provide us with certain information. However, some personal data is necessary in order for us to process your application.
Information we collect about you. We may also obtain your personal data from your current employer or the website of your employer and/or through third parties such as LinkedIn and/or a recruitment service provider, commonly known as “sourced recruiting”.
Furthermore, our employees can give us a recommendation about a potential candidate, meaning that they will add the personal data they choose regarding a potential candidate in Jobylon. If this is applicable in your case, this privacy policy also applies to you.

HOW YOUR PERSONAL DATA WILL BE USED AND THE LEGAL GROUNDS FOR IT

We process your personal data for the following purposes and based on the following legal basis:

• To administer incoming applications. Your personal data will be processed in order for us to administer and manage incoming applications. This processing is based on a balancing of interests, where our legitimate interest is being able to have a structured application- and selection process.
• For the recruiting and selection process. We will process your personal data during the recruitment process, , including sourced recruitment, for the purpose of finding and determining whether you are a good fit for us, based on our legitimate interest in being able to recruit personnel with the relevant competence for Euromaster.
• To communicate with you. Your contact details will be used to communicate with you. This processing is necessary for our legitimate interest in effective communication with you in connection with your application or the recruitment process.
• To protect our legitimate business interests and legal rights. We will save and store information if we believe it is necessary to protect and enforce our legal rights, interests and the interests of others, for example in connection with legal claims, discrimination claims, compliance, regulatory and audit functions. This processing is based on a balancing of interests, where one legitimate interest of ours is defending and enforcing legal claims.
• To be able to contact and consider you for future job openings. In our legitimate interest, and what we believe yours as well, in being able to keep relevant however unsuccessful candidates of the position applied for, for other job openings, we save the above-mentioned personal data necessary for this purpose.

HOW WE SHARE YOUR PERSONAL DATA

Sometimes, we need to share your personal information with other trusted individuals and companies. Your personal information is shared with:

Our consultants. Your personal data will, when appropriate, be shared with our trusted consultants. However, we will restrict access to those consultants who need it to perform their jobs, for example to provide recruiting services to us. Our consultants are of course subject to strict confidentiality.

Our service providers. We transfer to or share your personal data with our service providers who help us in our daily operations which require the processing of personal data, such as Jobylon, a recruitment service provider or for example, our cloud service providers. We have signed so-called personal data processing agreements with our service providers, which means, among other things, that they are obliged to process the information securely, correctly and with confidentiality.

Authorities and other public actors. Sometimes legal obligations may require us to share information about you, for example to respond to lawful requests from law enforcement agencies, regulatory agencies, and other public and government authorities. We may also disclose information if needed to detect and prevent fraud.
Parties involved in legal proceedings. In connection with a potential legal proceeding, including in the preparatory work for us to be able to defend us against or enforce any legal claims, your personal data may have to be shared with parties involved in the proceedings, such as lawyers.

WHERE WE PROCESS YOUR PERSONAL DATA

We always strive to process and store your data within the EU/EEA. However, your data may in certain situations be transferred to, and stored at, a destination outside of the EU/EEA territory.
Please note that privacy laws in countries outside of the EU/EEA may not be the same as, and in some cases may be less protective than, privacy laws in your country. However, we always select our service providers carefully and take all the necessary steps to ensure that your personal data is processed with adequate safeguards in place in accordance with the General Data Protection Regulation 2016/679 (GDPR). We sign the EU Commission Standard Contractual Clauses or ensure that the service provider is established in a country which the EU Commission has deemed as having adequate privacy protection.
Please contact us for more information about any applicable countries and safeguards in specific cases.

HOW LONG WE KEEP YOUR PERSONAL DATA

Euromaster keeps your personal data only as long as necessary to fulfil the purposes for which it was collected. How long depends on the type of information and why we process it. We regularly review our need to keep data, taking into account applicable legislation.

If you apply for a job, we generally keep the collected data during the recruitment process and if you become an employee at Euromaster we will keep your personal data during your employment (for other purposes than those stated above, which you will be informed of).

If we have found you through a recommendation, we keep your personal data for up to 24 months from the day your data is submitted or if we have found you through sourced recruiting, up to 24 months from the day your data was uploaded.
If you do not succeed in the recruitment process, we may keep your personal data for up to 24 months from the day you applied in order for us to consider and contact you if a relevant position opens up.
We furthermore save the personal data necessary for us to be able to defend ourselves against discrimination claims from you in up to 24 months from the day your data was submitted.
Your data may also be stored for a longer period if required by applicable statutory retention periods.

YOUR RIGHTS

• Right to access your data. You have the right to request a transcript of personal data processed by us, and additional information on how the data have been collected, processed, shared, etc. The first transcript may be requested free of charge, however if you make repeated and unreasonable requests for copies we might charge you with an administrative fee.
• Right to object. You have right to object to processing based on legitimate interest. This means that we may no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests. You can always contact us for more information on the balance test that has been made.

You furthermore have an unconditional right to object to your personal data being processed for direct marketing purposes.

• Right to transfer your data. You have the right to transfer the personal data you have provided to us to another controller under certain conditions.
• Right to rectification. You have the right to correct inaccurate or incomplete information about yourself.
• Right to erasure (“right to be forgotten”). You have the right to request that we delete personal data about you, for example if the data is no longer necessary in relation to the purposes for which it was collected or otherwise processed, or if there is no legal basis for processing the data.
• Right to restriction. You are entitled to request that the processing of your personal data should be limited until inaccurate or incomplete information about you has been corrected, or until an objection from you have been handled.
• Right to withdraw your consent. You may at any time withdraw any consent you have given us. However, please note that it will not affect any processing that has already taken place.
• Right to complain. You have the right to lodge a complaint to our lead supervisory authority or the supervisory authority in the country you live or work in, if you believe that we have not complied with our obligations regarding your personal data.

In Sweden the supervisory authority is Integritetsskyddsmyndigheten, which also is our lead supervisory authority, and you can find more information at their website. Please note that if you request restriction or erasure it might affect our ability to process your application or consider you for a job. Moreover, legal rights or obligations may prevent us from disclosing or transfer all or part of your information, or from immediately deleting your information.

If you wish to exercise any of your rights, please contact Euromaster by sending an email to [email protected]. It is important that you state in your email what your request is. For example. if you want to be deleted from our register, correct incorrect information or gain access to your personal information.

CHANGES IN THIS PRIVACY POLICY

This privacy policy may be updated periodically. You will be informed of any significant changes (e.g. by email or at our website), but we also recommend that you review this privacy policy from time to time to ensure you are aware of any amendments.