Kappahl's Privacy policy
We explain in our Privacy Policy how we use the information that we hold about you and how we are committed to protecting and respecting your privacy in accordance with the applicable data protection legislation.
General information on the handling of personal data at Kappahl
Who is the personal data controller?
Kappahl Sverige AB, Idrottsvägen 14, Box 303, SE-431 24 MÖLNDAL, Sweden, is the personal data controller for all processing of your personal data within the Kappahl Group. You can reach us at hr@kappahl.com.
What is personal data and what is personal data processing?
Any information that can be linked directly or indirectly to a natural, living person is considered personal data, and all actions taken in connection with personal data are considered to be personal data processing.
Where does Kappahl retrieve your personal data?
For certain positions, we may collect information regarding your credit rating from credit rating agencies, banks or public records businesses. We will specify if this is done in the specific job advertisement.
Will Kappahl share my information with third parties?
Yes, we share your personal data with data processors, and in certain cases, specified in this privacy policy, with an independent data controller. We will only share your personal data with a data processor if it is absolutely necessary, and contracts are in place that strictly regulate how your data can be processed. Data processors are required to guarantee the security of the personal data they process and undertake, inter alia, to comply with our security requirements as well as restrictions and requirements regarding the international transfer of personal data. Our data processors assist us with the recruitment process and are required not to further share your personal data with others.
Independent data controllers may also receive your personal information. In that case, we are not the responsible party in terms of how your personal data is processed, rather, the independent data controller and privacy policy of such controller applies. The independent data controllers we share your data with, are relevant union representatives, and counterparty representatives, such as legal counsels and/or courts of law.
Changes to the privacy policy
Kappahl may make changes to the privacy policy. The latest version of the document is always available for review on Kappahl’s website.
Your rights
Access to, rectification and deletion of your personal data
You are entitled to access information regarding the content of the personal data we process, and you are entitled to request a correction if any information is found to be inaccurate. Under certain circumstances, you may have personal data deleted or restricted, for example, if you have not given your consent or you have withdrawn your consent.
Withdrawal of consent
If we process your personal data with your consent, you have the right to withdraw your consent with immediate effect.
Limitation of processing of your personal data
In certain cases, you have the right to demand that the processing of your personal data be limited. By "limited" is meant that the data is flagged so that it in future may only be processed for certain limited purposes.
The right to limitation applies among other things when you consider that the data is inaccurate and has requested rectification. You can in such cases also request that the processing of your personal data be limited while the accuracy of the data is investigated.
Objection to processing on the grounds of legitimate interests
You may object to your personal data being processed if our processing is based on our legitimate interests, weighing the benefits of processing the data against the privacy risk to you as an individual. If we are to be able to continue processing your personal data after an objection, we need to be able to prove that we have a reason that outweighs your interests, rights and freedoms.
The right to data portability
You have the right to receive a copy of the personal data which you have provided to us in a structured format. Unlike the right to access registered data, the right to data portability only applies to personal data that you have provided to us and which we process with the support of certain legal grounds, such as a contract with you or based on your consent.
Recruitment
When seeking employment at any company within the Kappahl group, we will need to process your personal data. When you notify us of your interest and submit your application, you confirm that you have read our privacy policy and give us the right to process your data.
What personal data does Kappahl collect, and what is the purpose as it applies to you taking part in the recruitment process?
Purpose: In order for us to manage and evaluate the recruitment process
Processing:
- Applicant registration
- Receiving and processing resume and cover letter
- Making a selection from candidates
- Sending out skills and/or personality tests, and reviewing and evaluating test results against the available position
- If applicable, performing credit tests and evaluating test results against the available position
- Completion of the recruitment process
- Sending out surveys regarding the recruitment process
- Receiving and processing answers to surveys regarding the recruitment process
Personal data categories:
- First name & surname
- Email address
- Cell phone number
- Resume
- Cover letter
- Video
- Interview minutes
- Test results
- Answers to surveys
Legal basis: Our legitimate interests to manage and evaluate the recruitment process and to recruit suitable candidates.
Purpose: In order for us to establish and maintain a candidate database
Processing:
- Registration of candidate profile, including registration of CV and resume from previous job applications
- Matching candidate profiles against new job advertisements
- Contacting a candidate for a potential job opportunity
Personal data categories:
- First name & surname
- Email address
- Cell phone number
- Resume
- Cover letter
Legal basis: Consent to our processing of personal data.
Purpose: In order for us to process and respond to legal claims related to a recruitment process
Processing:
- Collection and registration of personal data that has been processed in the relevant recruitment process
- Analysis of personal data to be able to respond to and defend the relevant legal claim
- Sharing of personal data with relevant union representatives, and counterparty representatives, such as legal counsels and/or courts of law
Personal data categories:
- First name & surname
- Email address
- Cell phone number
- Resume
- Cover letter
- Other personal data that has been collected or created during the recruitment process
Legal basis: Our legitimate interest in being able to handle and respond to legal claims.
Where does Kappahl process the personal data?
The personal data will be transferred to and stored within the European Union.
How long is my personal data saved?
The personal data will automatically be removed after 24 months from application date. If you want to have your information removed before, please send an email to hr@kappahl.com.
Who should I contact if I have questions or a complaint?
If you have any questions about the processing of your personal data, or would like to exercise any of your rights, you are welcome to contact us. We take these questions seriously so do not hesitate to contact us if you have any questions!
You can contact us at hr@kappahl.com.
If you are not satisfied with how we process and use your personal data, and/or the answers we have given you, you have the right to submit a complaint to the relevant data protection authority:
Sweden: Integritetsskyddsmyndigheten (IMY), https://www.imy.se/
Norway: Datatilsynet, https://www.datatilsynet.no
Finland: Office of the Data Protection Ombudsman, https://www.tietosuoja.fi/en/
Poland: Urząd Ochrony Danych Osobowych (Personal Data Protection Office): https://uodo.gov.pl/
United Kingdom: Information Commissioner’s Office: https://ico.org.uk/
